Vent maintenance Emergency Purchase Statement APO signed 06.02.25.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61704State:ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity:SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health

Emergency Purchase Details Reference

#: 25-482DPH-PREPD-B-48108

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

This emergency purchase is necessary to ensure uninterrupted maintenance and repair of the State’s ventilator cache. Agiliti Health, Inc. has held the service agreement for one year and is thoroughly familiar with the condition of the ventilators and the required repairs.

Agiliti Health, Inc. is the selected vendor due to its existing involvement and expertise with the 449 ventilators currently under maintenance. Agiliti Health, Inc. has already completed a thorough inspection of the ventilators and possesses detailed knowledge of the repairs still required. This prior work uniquely positions the vendor to efficiently complete the necessary repairs without additional inspection delays or costs.

Selecting a new vendor would require returning the ventilators, incurring return costs and additional inspection fees estimated at $95,000. this short 70 day agreement is only to cover the time that is needed to complete the assesment of the current bidders for 25-482DPH-FINAN-B-47367 that was opened on 05/06/2025 This would also delay the readiness of these critical devices, which are essential for emergency response.

The pricing was determined fair and reasonable after extensive discussions focused on existing issues and repair options.

A new vendor will need to conduct another examination, which will involve additional time, cost, and potential delays. Denial of this emergency request would force the IDPH to either dispose of the ventilators or return them for inspection by another vendor, resulting in lost federal funding and potential risks to public health.

The ventilators are currently located at Agiliti Health, Inc., which is responsible for ongoing maintenance. Given the short timeframe until a permanent contract can be established, this emergency purchase is crucial for maintaining ventilator readiness in the event of an imminent public health emergency.

Description of supplies or services to be provided:

The Illinois Department of Public Health (IDPH) is seeking an emergency purchase to sustain a service agreement for the administrative and logistical management of the State’s ventilator device and supply cache, housed at the State Strategic National Stockpile (SNS) Regional Storage Site (RSS) warehouse. This service includes the coordination of preventive maintenance and repair activities in accordance with the manufacturer’s guidelines for ventilator devices.

The goal is to ensure that all ventilator units in the State’s cache are maintained to meet the manufacturer’s standards, thereby guaranteeing their readiness for deployment during emergency operations across Illinois. These ventilator devices were originally purchased by the Illinois Emergency Management Agency (IEMA) and are now under the responsibility of the Illinois

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61704State:ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity:SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health

Department of Public Health (IDPH), as established by the IDPH-IEMA Intergovernmental Agreement.

Specifically, the scope includes the repair and preparation of 365 ventilator units. These units must be serviced, repaired as necessary, and shipped either directly to Illinois hospitals or returned to the State cache, fully operational and ready for immediate deployment in emergency response situations.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

A search for qualified vendors was conducted utilizing NIGP code 938-78 only four vendors were qualified to meet BEP out of

78. Of the four vendors 2 utilize subcontractors to conduct work for this service and two were not able to be reached, so the agency decided not to utilize BEP for this emergency. the decision was made due to the lack of qualified vendors and increase cost of relocating the ventilators to a new location while a long term contract is in the evaluation process.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Jun 1, 2025 Estimated End Date*: Aug 9, 2025

Amount of this expenditure is: 518,938.96 Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Mike Caceres Date: Jun 2, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Agiliti Health, Inc. is the selected vendor due to its existing involvement and expertise with the 449 ventilators currently under maintenance. Agiliti Health, Inc. has already completed a thorough inspection of the ventilators and possesses detailed knowledge of the repairs still required. This prior work uniquely positions the vendor to efficiently complete the necessary repairs without additional inspection delays or costs.

Selecting a new vendor would require returning the ventilators, incurring return costs and additional inspection fees estimated at $95,000. this short 70 day agreement is only to cover the time that is needed to complete the assesment of the current bidders for 25-482DPH-FINAN-B-47367 that was opened on 05/06/2025 This would also delay the readiness of these critical devices, which are essential for emergency response.

The pricing was determined fair and reasonable after extensive discussions focused on existing issues and repair options.

A new vendor will need to conduct another examination, which will involve additional time, cost, and potential delays. Denial of this emergency request would force the IDPH to either dispose of the ventilators or return them for inspection by another vendor, resulting in lost federal funding and potential risks to public health.

The ventilators are currently located at Agiliti Health, Inc., which is responsible for ongoing maintenance. Given the short timeframe until a permanent contract can be established, this emergency purchase is crucial for maintaining ventilator readiness in the event of an imminent public health emergency.

ExplanationSuppliesServices: The Illinois Department of Public Health (IDPH) is seeking an emergency purchase to sustain a service agreement for the administrative and logistical management of the State’s ventilator device and supply cache, housed at the State Strategic National Stockpile (SNS) Regional Storage Site (RSS) warehouse. This service includes the coordination of preventive maintenance and repair activities in accordance with the manufacturer’s guidelines for ventilator devices.

The goal is to ensure that all ventilator units in the State’s cache are maintained to meet the manufacturer’s standards, thereby guaranteeing their readiness for deployment during emergency operations across Illinois. These ventilator devices were originally purchased by the Illinois Emergency Management Agency (IEMA) and are now under the responsibility of the Illinois Department of Public Health (IDPH), as established by the IDPH-IEMA Intergovernmental Agreement.

Specifically, the scope includes the repair and preparation of 365 ventilator units. These units must be serviced, repaired as necessary, and shipped either directly to Illinois hospitals or returned to the State cache, fully operational and ready for immediate deployment in emergency response situations.