Emergency Notice-Repair Absorber Y0108 Lewistown

The State of Illinois, specifically the Central Management Services agency's Bureau of Strategic Sourcing, is pursuing an emergency procurement for HVAC system repair at the Dickson Mounds museum located in Fulton County. The contract involves hiring Carrier to troubleshoot and repair an absorber (Y0108) in the museum's HVAC system, which has been experiencing intermittent shutdowns requiring constant manual restarts. The primary objective is to maintain critical building temperature and protect museum artifacts from potential environmental damage. The emergency procurement is scheduled from May 14, 2025, to August 14, 2025, with a submission deadline of August 15, 2025. The procurement is uniquely categorized under the emergency provision of "Immediate expenditure is necessary for repairs to State property to protect against further loss or damage," indicating the urgent nature of the required services.

No specific set-aside designations or restrictions were explicitly outlined in the documentation. The procurement process revealed that no Business Enterprise Program (BEP) vendors exist within 50 miles of the Lewistown location, which influenced vendor selection. Carrier was chosen primarily due to their proximity and specialized expertise in servicing the 50-year-old HVAC equipment, being the closest viable vendor capable of performing the necessary repairs. The estimated expenditure for this emergency procurement is $5,000, which will be funded through State Appropriated Funds. The vendor selection was based on limited local expertise and the critical need to quickly address the HVAC system's operational issues to prevent potential artifact damage or further equipment deterioration.