Emergency Purchase Statement B-47876.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61615State:ILCity:PeoriaAddress: 1003 W Detweiller Drive

Vendor: Carrier

Zip: 62702State: ILCity:SpringfieldAddress: 300 W Jefferson

Division: Bureau of Strategic SourcinigAgency: Central Management Services

Emergency Purchase Details Reference

#: 25-416CMS-BOPM4-B-47876

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

We do not have a JPMC HVAC contract for Region 3. Prairie State is unable to service the absorbers and the same goes for Henson Robinson. Very few vendors are able to work on this type of equipment. We are currently able to get service from Carrier. If they are unable to repair the unit, the next closest vendor would be a company based in Iowa. The unit is shutting off intermittently, so Engineer Jeff Sisson has to continually restart it in order to keep the building cool. It is also shutting off at night, requiring him to come in and restart it. We need this fixed as soon as possible to avoid having to close the museum and to prevent damage to the artifacts inside. The estimated cost is difficult to gauge with a 50-year-old piece of antiquated equipment. Carrier is also located within 50 miles of Lewistown.

Description of supplies or services to be provided:

Vendor will trouble shoot and repair the absorber on the HVAC system that keeps shutting off at all hours and must be continually restarted in order to keep the building cool and protect the artifacts that are housed within the Dickson Mounds museum.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

There are no BEP vendors located within 50 miles of the location under NIGP 91036.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 05/14/2025 Estimated End Date*: 08/14/2025

Amount of this expenditure is: 5000 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61615State:ILCity:PeoriaAddress: 1003 W Detweiller Drive

Vendor: Carrier

Zip: 62702State: ILCity:SpringfieldAddress: 300 W Jefferson

Division: Bureau of Strategic SourcinigAgency: Central Management Services

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Facilities Portfolio Manager

Printed Name: Martha Blackwell Date: 05/15/2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364