Emergency Notice- Quick Purchase of 2023 F-150

The Illinois Department of Natural Resources (IDNR), specifically the Office of Resource and Capital Planning, is conducting an emergency quick purchase for one 2023 Ford F-150 Extended Cab 4x4 for the ORCP division, located in Fulton County. This emergency procurement is necessitated by the current Master Contract vendor's inability to provide vehicles within an acceptable timeframe, creating an urgent need to enable employees to perform their job functions. The procurement will be sourced directly from Morrow Brothers Ford, who has been selected as the vendor due to offering the lowest-priced brand new 2023 model vehicle that meets the agency's requirements. The procurement process has a defined timeline, with an expected start date of August 4, 2025, and a submission deadline of November 2, 2025. The total expenditure for the vehicle is anticipated to be $48,817, which will be funded through State Appropriated Funds.

While the emergency procurement process considered competition and Business Enterprise Program (BEP) inclusion, no BEP contractors were available under the relevant NIGP Code for class 1 trucks. The agency notes significant budget restrictions and deferred maintenance costs as additional context for the procurement. The emergency purchase category indicates that the vehicle was available on the spot market at a discounted price, which necessitated immediate action to capitalize on the availability and pricing. The procurement is being conducted with a focus on efficiency and meeting immediate operational needs, with the vehicle serving a critical function for the IDNR's operational capabilities. No specific set-aside designations or restrictions on responding organizations were explicitly detailed beyond the standard procurement guidelines.