Emergency notice - ivhq- FY26 - fifer transformer replacement

This is an emergency procurement by the Illinois Department of Veteran Affairs on behalf of the Illinois Veterans Home Quincy (IVHQ) for the urgent replacement of a failed transformer serving the Fifer Building. The transformer failed on April 1, 2026, resulting in a complete loss of power to the building, necessitating immediate emergency action. Brown Electric Construction Co., located at 1707 North 12th Street in Quincy, Illinois, has been selected as the contractor to remove and replace the failed transformer and provide all necessary equipment, materials, labor, and associated electrical work. The scope of work includes installation of a temporary generator to support operations beyond life safety systems, including heating and cooling, to ensure resident comfort during restoration of permanent power. The contractor was selected based on local proximity to the facility, an established relationship with IVHQ, and demonstrated ability to respond immediately to this time-critical emergency. The emergency contract was awarded on April 1, 2026, when the agency initially communicated with the vendor to commence work, with this notice posted on May 18, 2026, and a due date of June 1, 2026, for final documentation submission.

No Business Enterprise Program vendors meeting NIGC code 940-55 criteria were identified as available within a 50-mile radius of the facility, and the existing master contract based in Springfield, Illinois—approximately two hours away—was deemed impractical for this time-sensitive emergency situation. The estimated expenditure for this emergency purchase is $150,000, to be funded through State Appropriated Funds, with the amount designated as estimated and subject to submission of an Emergency Final Cost form within ten days of the succeeding month. The procurement was authorized by Leah Thomas, Agency Procurement Officer, on May 14, 2026, and reflects the state's determination that emergency circumstances justified the direct award to Brown Electric Construction Co. without competitive bidding under emergency procurement procedures.