SIGNED - 5-14-26 B-52212- IVHQ Emergency Purchase Statement - Brown Electric Construction Co -correct- Fifer Transformer replacement.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62301State:IL City:QuincyAddress: 1309 Watts Lane

Vendor: Brown Electric Construction Co.

Zip: 62301State: IL City:QuincyAddress: 1707 North12th St

Division: Illinois Veterans Home QuincyAgency: Illinois Department of Veteran Affairs

Emergency Purchase Details BidBuy Reference #: B- 26-497DVA-QUINC-B-52212

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

The Illinois Veterans Home Quincy needs to replace the transformer at the fifer building.

Provide the conditions and circumstances that led to the need for this emergency purchase:

The transformer in the Fifer Building failed on the morning of April 1, 2026, for unknown reasons, resulting in a complete loss of power to the building. Emergency power was supplied by the generator; however, it was not capable of supporting the building at full operational capacity. The transformer had only been in service for four years, making this failure unexpected and not something that could have reasonably been anticipated.

Reason for selection of this particular vendor:

This vendor was selected due to their local presence and ability to respond immediately to the emergency situation. Their prompt availability and capacity to quickly assess and address the issue were critical in minimizing disruption and ensuring the safety and comfort of residents.

Description of supplies or services to be provided:

This project includes the removal and replacement of the failed transformer serving the facility. All necessary equipment, materials, labor, and associated electrical work required to safely install and restore full power will be provided. In addition, a temporary generator may be mobilized and installed to support operations beyond life safety systems, including heating and cooling, to ensure the comfort and well-being of residents during the outage. The generator will be appropriately sized, connected, and maintained for the duration of the emergency until permanent power is fully restored.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

Initially, the facility did not know the full extent of the damage to the transformer. Facility electricians immediately evaluated the situation and determined outside electrical support was necessary to restore power as quickly as possible. Brown Electric was contacted due to their proximity to the facility, ability to respond immediately, and the fact that the facility already had an established account and working relationship with the vendor. Utilizing a local vendor with existing account access allowed the agency to expedite emergency services and minimize downtime to the building while making the purchase as competitively and efficiently as practicable under the circumstances.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62301State:IL City:QuincyAddress: 1309 Watts Lane

Vendor: Brown Electric Construction Co.

Zip: 62301State: IL City:QuincyAddress: 1707 North12th St

Division: Illinois Veterans Home QuincyAgency: Illinois Department of Veteran Affairs

There are no BEP vendors within 50 miles under NIGP code 940-55.

Is there an active State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

The master contract is based out of Springfield, IL which is two hours away. This emergency required an immediate presence from the vendor.

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date 04/01/2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: 150,000 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Leah Thomas Date: 5/14/2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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