Emergency notice - ivhq- FY26 - fifer transformer replacement

The Illinois Department of Veteran Affairs (IDVA) is procuring emergency services for the removal and replacement of a failed transformer at the Illinois Veterans Home Quincy facility. This emergency procurement encompasses all necessary equipment, materials, labor, and associated electrical work required to safely remove the failed transformer and restore full power to the facility. The scope of work may also include the mobilization and installation of a temporary generator to support operations beyond life safety systems, including heating and cooling, to ensure resident comfort and well-being during the outage. The project has an expected start date of April 1, 2026, with an estimated completion date of May 1, 2026, and a deadline for proposal submission by May 1, 2026. The procuring agency determined that immediate vendor presence and response capability were critical qualifications given the emergency nature of the situation and the facility's operational needs. No specific evaluation criteria beyond vendor availability and emergency response capability were documented in the procurement materials.

Brown Electric, Inc., located in Quincy, Illinois, has been selected as the sole vendor for this emergency purchase due to their local presence and demonstrated ability to respond immediately to the emergency situation. The agency determined that no Business Enterprise Program (BEP) vendors were available within 50 miles under the applicable NIGP code and that the existing State master contract based in Springfield was inadequate due to the two-hour distance and the emergency's time-sensitive requirements. The estimated expenditure for this emergency purchase is $150,000, with actual costs and completion dates to be reported upon project conclusion. Funding will be provided through State Appropriated Funds. The Agency Procurement Officer authorized the emergency purchase on April 1, 2026, with a determination that the procurement was conducted with as much competition as practicable under the emergency circumstances.