EMERGENCY NOTICE IDOC - Stateville CC Portable Cooler Lease

The state of Illinois, through the Department of Corrections, is seeking to lease two 20-foot portable cooler trucks to store dietary commodities for the Stateville Correctional Center due to a freezer/cooler failure that resulted in inadequate temperature control. The emergency procurement is necessary to prevent food loss and provide cost savings. The expected lease term is from January 15, 2024 to April 14, 2024, with an estimated total expenditure of $16,344. The agency utilized best efforts to include Business Enterprise Program certified contractors in the emergency procurement process, but there were no vendors available under the corresponding NIGP codes. The funding source for this emergency purchase is state appropriated funds. The vendor selected, Polar Leasing, was the only business able to provide the required equipment on an emergency basis.

The procurement is open to all qualified vendors, but the agency made efforts to include disadvantaged enterprises through the state's Business Enterprise Program. There are no incumbent vendors or existing infrastructure that requires integration. The contract value is estimated at $16,344, based on the projected lease term and equipment needs.