EMERGENCY NOTICE IDOC - Stateville CC Portable Cooler Lease

The State of Illinois, specifically the Illinois Department of Corrections (IDOC), is seeking to lease two 20-foot portable coolers for the Stateville Correctional Center on an emergency basis. The Department requires the leased equipment to store dietary commodities due to a failure in the existing freezer/cooler units, which are unable to maintain adequate temperatures. This emergency procurement is intended to prevent serious disruption in critical state services and mitigate food loss. The vendor selected, Polar Leasing, was the only business able to provide the required equipment on an emergency basis. The lease term is expected to run from October 16, 2023, to January 14, 2024, at an estimated cost of $35,436.

The Department utilized best efforts to include contractors certified under the Business Enterprise Program, but determined that the need for rental equipment only made such utilization not feasible in this instance. The procurement will be funded through state-appropriated funds. The Department's Purchasing Manager has authorized this emergency purchase, which was made with as much competition as practicable under the circumstances. No additional details are provided regarding the award process or possible budget ranges.