B -39684 Emergency Purchase Statement Updated.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 46803State: INCity: Fort Wayne Address: 4410 New Haven Avenue

Vendor: Polar Leasing

Zip: 60403State: ILCity: Crest HillAddress: 16830 So. Route 53

Division: Stateville Correctional CenterAgency: illinois Department of Corrections

Emergency Purchase Details Reference #: B-39684

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

This vendor was the only business able to provide needed equipment for this emergency.

Description of supplies or services to be provided:

The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary commodities for Stateville Correctional Center due to their freezer/cooler failure to maintain adequate temperatures. The food loss through improper storage temperatures will be alleviated through this procurement and provide the agency cost savings. CDB is expediting the processing of the long-term replacement of the freezers/coolers.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The need is for the rental truck equipment only and therefore BEP utilization was not feasible in this instance.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Oct 16, 2023 Estimated End Date*: Jan 14, 2024

Amount of this expenditure is: 35,436.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 46803State: INCity: Fort Wayne Address: 4410 New Haven Avenue

Vendor: Polar Leasing

Zip: 60403State: ILCity: Crest HillAddress: 16830 So. Route 53

Division: Stateville Correctional CenterAgency: illinois Department of Corrections

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: PURCHASING MANAGER

Printed Name: SANDY ROBINSON II Date: Oct 19, 2023

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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