EMERGENCY NOTICE IDNR Frank Holten State Park - Golf Course Irrigation System ACV Valve Repair

The Illinois Department of Natural Resources (IDNR) issued an Emergency Notice on May 20, 2026, for the repair of the irrigation system at Frank Holten State Park's golf course in Bunker Hill, Illinois, with a due date of August 16, 2026. This emergency procurement involves the removal and replacement of an automatic control valve (ACV) in the pump house, installation of a new actuator valve on the blow-off discharge pipe, trenching and installation of new PVC piping from the blow-off valve to the retention pond, backfilling of all trenched areas, and provision and installation of a new 25-horsepower backup motor for the pit pump with associated wiring. The existing pressure tank failed, rendering the irrigation system inoperable and threatening to halt golf course operations and cause permanent damage to the greens. The prime contractor must complete a minimum of 51 percent of the work on-site and must provide all necessary expertise, equipment, materials, and manpower to successfully complete the project. Vendors are required not to exceed the authorized contract amount without written approval from the State prior to performing services or incurring expenses. No specific evaluation criteria beyond expeditious completion and demonstrated expertise in valve repairs are outlined in the available documents.

The Illinois Department of Natural Resources conducted limited competition efforts by contacting the neighboring region's master contract vendor, who was unable to fulfill the work in the required timeframe, and made best efforts to identify Business Enterprise Program (BEP) certified vendors by researching applicable NIGP codes within 100-mile and 50-mile proximity to the park but found no BEP vendors available. The contract was awarded to Steinworks Welding and Mechanical on May 19, 2026, based on its demonstrated expertise in valve repairs, availability to complete work expeditiously, and existing registration in the state's bid buy system. The total estimated expenditure for this emergency purchase is $32,757.88, with costs classified as estimated pending submission of an Emergency Final Cost form by the tenth day of the succeeding month. Funding will be provided through State Appropriated Funds. All vendors must comply with Illinois procurement requirements under 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030, maintain specified insurance coverage including $1,000,000 general commercial liability per occurrence and $1,000,000 auto liability, and adhere to the State's Standard Terms and Conditions, which include prevailing wage requirements, twelve-month warranties on supplies and services, and a three-year record retention period.