EMERGENCY NOTICE - DNR Wayne Fitzgerrell SRA - Replace Vault Toilet at Sailboat Harbor

The Illinois Department of Natural Resources (IDNR) has issued an emergency procurement notice for vault toilet replacement services at the Sailboat Harbor Boat Ramp located at Wayne Fitzgerrell State Recreation Area in Whittington, Illinois, within Fulton County. This emergency services solicitation was posted on January 22, 2026, with a response deadline of April 21, 2026. The procurement encompasses the complete removal and replacement of an existing vault toilet facility with a new CXT Precast Concrete Tioga Special double vault toilet style restroom featuring polyethylene-lined concrete vaults, simulated barn wood textured walls, and cedar shake textured roof. Deliverables include comprehensive site preparation and construction services encompassing demolition of the existing structure, excavation to solid ground with compacted aggregate base, crane services for equipment placement, formation and pouring of a concrete apron surrounding the building, construction of a concrete sidewalk to handicap-accessible warning signage, final backfill, grading, seeding, and straw application. The facility must include standard features such as white plastic toilet risers with lids, stainless steel grab bars, ADA-compliant signage with Braille, toilet paper holders, coat hooks, and door stops, with optional upgrades available for stainless steel toilet risers and solar light kits. Qualified vendors must complete and submit the Vendor Disclosure Form (formerly Forms A) with their bids if not registered in the Illinois Procurement Gateway, and must comply with all state and federal certifications including Illinois Department of Human Rights registration, authorization to conduct business in Illinois, prohibitions on bribery and felony convictions, environmental and labor standards compliance, and debarment history disclosures.

The solicitation documents do not specify set-aside designations or restrictions limiting responses to particular business classifications such as disadvantaged enterprises, minority-owned businesses, or women-owned businesses. No incumbent vendors or current contractors are referenced in the available procurement materials. The project specifications reference technical drawings prepared by IDNR (File No. 5-26-027, dated January 2026) that establish the construction requirements and site conditions; vendors must integrate their work with the existing Sailboat Harbor Boat Ramp facility infrastructure. The base bid pricing for the vault toilet replacement is $110,099, with two optional alternates available: Alternate 1 for upgrading to stainless steel toilet risers at an additional $6,900, and Alternate 2 for adding two solar light kits at $3,500, resulting in a potential maximum award value of $120,499. The quote explicitly excludes permits, power company fees, overtime labor, errors and omissions, unforeseen conditions, and items outside the stated scope. Vendors responding to this emergency procurement should be prepared to mobilize quickly upon contract award, as the emergency designation indicates the state requires expedited completion of this critical sanitation facility replacement.