EMERGENCY NOTICE - DNR Wayne Fitzgerrell SRA - Repair Lift Stations

The Illinois Department of Natural Resources (IDNR) is procuring emergency repair services for multiple lift stations at Wayne Fitzgerrell State Recreation Area located in Franklin County near Whittington, Illinois. This invitation for bid (IFB) seeks qualified contractors to repair four lift stations strategically positioned throughout the recreation area: one at the site residence, one at the beach, one at the main location, and one at the campground. The scope of work involves the repair and potential replacement of sewage pump equipment, with specifications provided for Crane Company Series 4SE-L submersible non-clog sewage pumps ranging from 1.9 to 15.0 horsepower, including 5 HP and 15 HP units identified for this project. Bidders must submit all required documentation electronically through BidBuy, including vendor disclosure forms or active registration with the Illinois Procurement Gateway, offers to the State of Illinois, and applicable Business Enterprise Program or Veterans Small Business Program utilization plans. The State will evaluate bids based on responsibility, responsiveness, and price, with the contract award going to the lowest priced responsive and responsible bidder. All bids must be submitted by the April 19, 2026 due date and remain firm for 90 days from opening. Written questions must be submitted within five days of bid opening, and bidders are responsible for monitoring BidBuy for any amendments to the procurement documents.

Bidders must comply with all vendor requirements outlined in the IFB documentation, including registration with applicable state set-aside programs if the procurement qualifies as a small business set-aside. The procurement documents indicate potential eligibility for disadvantaged enterprise participation and Veterans Small Business Program set-asides, though specific determinations regarding set-aside status have not been explicitly detailed in the available materials. No incumbent vendor or current contractor information is provided in the contract posting materials. The project location drawing and pump specification sheets represent the existing technical infrastructure requirements, with contractors required to integrate repairs that accommodate the existing electrical configurations (including 230V, 200-230V, 460V, and 575V options), control panel specifications, and equipment accessories such as check valves and seal kits. A $15 administrative fee applies to all awarded contracts valued at $1,000 or more, to be deducted from the first payment. While specific contract value or budget range information is not disclosed in the available procurement documents, the emergency nature of the project and the scope of work across four lift stations suggests a substantial procurement. The contract may be partially or wholly funded with federal funds, with specific funding percentages to be disclosed upon award notification.