EMERGENCY NOTICE-AGR-Animal H and W-Mavericks

The Illinois Department of Agriculture is procuring two 2025 Ford Mavericks and two locking bed covers through an emergency quick purchase method under Section 20-30(d) of the Illinois Procurement Code, with the procurement posted on December 17, 2025, and a due date of March 13, 2026. The vehicles are needed for state inspectors who must travel throughout Illinois, and the emergency procurement method is being utilized because the items are available on the spot market at discounted prices for a limited time. The awarded vendor must be an established manufacturer or authorized dealer with proof of authorization, capable of providing parts and service support within Illinois. All goods must be delivered F.O.B. Destination within 30 days after receipt of order, with transportation and handling included in the unit price. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The contract is classified as a new acquisition for a one-time purchase with a contract term of 90 days after execution, and the contract number is 2640644003 for fiscal year 2026.

The procurement documentation does not specify any set-aside designations or restrictions limiting eligible respondents to disadvantaged enterprises or other specific organization types, though vendors must complete mandatory state registrations including registration with the Illinois Board of Elections, Secretary of State registration to conduct business in Illinois, IDHR number registration if the company has 15 or more employees, and Illinois Procurement Gateway registration if applicable. No incumbent vendors or current contractors are identified in the procurement materials. Vendors must submit their bids through the Bidbuy procurement system with all required documentation, including executed contracts, vendor offers, vendor disclosure forms, and product specifications. The pricing information has not been populated in the Basic Ordering Agreement, meaning the awarded vendor will complete pricing details upon contract execution. No specific award value or budget range has been disclosed in the available procurement documentation.