Invitation For Bid Vendor Checklist~9.docx

This is an Invitation for Bid Vendor Checklist issued by the State of Illinois for prospective vendors submitting bids through the Bidbuy procurement system. The checklist outlines the procedural requirements that vendors must complete prior to submitting their bids. Vendors are required to enter pricing information on the items tab within Bidbuy and attach all required documentation in the Attachments tab, including executed contracts, vendor offers, vendor disclosure forms, and product specifications or vendor experience documentation as applicable. Vendors must also complete the bid submission by clicking the submit button within the Bidbuy system to ensure their quotes are formally received.

In addition to documentation submission requirements, vendors must complete several mandatory state registrations to be eligible for contract award. These registrations include registration with the Illinois Board of Elections, Secretary of State registration to conduct business in Illinois (except for sole proprietorships), IDHR number registration for companies with 15 or more employees, and Illinois Procurement Gateway (IPG) registration if utilizing the formerly Forms B vendor disclosure. The checklist provides direct links to all required registration portals and the BEP Portal for supplier diversity management, ensuring vendors have immediate access to complete all compliance requirements before bid submission.