Emergency Management Software Solutions

The University of Georgia's Office of Emergency Preparedness has issued an electronic Request for Information (eRFI) for Emergency Management Software Solutions, posted January 23, 2026, with a response deadline of February 5, 2026. The procurement seeks a comprehensive software solution capable of supporting the development, maintenance, and management of Emergency Action Plans (EAPs), Continuity of Operations Plans (COOPs), Business Continuity Plans, and virtual Emergency Operations Centers (EOCs) across UGA's extensive campus infrastructure. The solution must address the limitations of UGA's current system by providing a centralized, efficient platform for over 800 buildings and 500 departments spanning diverse operational areas including information technology, medical programs, agriculture, and large-scale research facilities. Key requirements include alignment with FEMA guidelines, NFPA 1600 standards, and state regulations, as well as improved accessibility for first responders and end users. The software must facilitate efficient plan creation and maintenance while resolving current challenges stemming from decentralized, manual processes that impact consistency and compliance. Deliverables include a system that consolidates emergency management, insurance and claims management, campus police, and environmental safety functions, enabling departmental staff to access and maintain plans through a more efficient methodology.

The eRFI does not specify set-aside designations, disadvantaged enterprise requirements, or restrictions on respondent eligibility at this stage of the procurement process. No incumbent vendors or current contractors are identified in the available documentation. The procurement will utilize the information gathered through this eRFI to inform subsequent procurement decisions and determine the optimal solution for UGA's emergency management needs. Award values and budget ranges have not been disclosed in the eRFI materials provided. Interested suppliers should note that this is an information-gathering phase, and formal solicitation requirements, evaluation criteria, and contract terms will likely be detailed in subsequent procurement documents following the eRFI response period.