Emergency Generator Service & Repairs

The Cobb County School District (CCSD) in Georgia is issuing Request for Quote Q26083 to procure emergency generator service and repair capabilities for over 100 generator units distributed across district facilities including high schools, middle schools, elementary schools, and support buildings. The procurement seeks qualified vendors to provide maintenance, repairs, and replacement services for emergency generators, automatic transfer switches, control panels, battery chargers, and related components, with equipment and parts available for purchase on an as-needed basis throughout the contract period. The district intends to award contracts to multiple vendors, with vendors required to maintain current business and professional licenses and provide technicians certified by the Electrical Generating Systems Association (EGSA). Key service requirements include responding to non-emergency calls within 24 hours and emergency calls within four hours, with 24/7 service availability mandated despite normal business hours being Monday through Friday, 7:00 AM to 5:00 PM (excluding CCSD holidays). Vendors must submit detailed pricing for labor during normal business hours and after-hours/emergency service calls, minimum service call charges, truck/trip charges, warranty terms for both parts and labor, and cost structures for parts and additional services. The RFQ establishes specific deadlines: written questions must be submitted by February 9, 2026 at 3:00 PM ET, responses to questions will be posted February 11, 2026, and quote submissions are due February 16, 2026 at 3:00 PM ET (with the overall opportunity due date of February 23, 2026). Awards will be made to the lowest responsive and responsible vendor, with pricing remaining firm for one year from the award date, and an escalation/de-escalation clause based on the Producer Price Index for commercial machinery repair and maintenance will apply.

The solicitation requires all responding contractors to comply with the Georgia Security and Immigration Compliance Act (O.C.G.A. 13-10-90 et seq.) by registering with E-Verify or submitting an Affidavit of Exception. Contractors must obtain certifications including the Byrd Anti-Lobbying Amendment certification for contracts valued at $100,000 or more and a Certification Regarding Debarment or Suspension, and submit notarized forms where applicable. The Vendor Questionnaire requests information regarding minority-owned, women-owned, veteran-owned, disability-owned, or small business status, suggesting these designations may be tracked or considered. Proof of insurance must be provided within five business days of award notification, including Commercial General Liability ($1 million), Commercial Auto Liability ($1 million), Umbrella Coverage ($2 million), statutory Workers' Compensation, and Employer's Liability ($100,000), with CCSD named as an additional insured. No specific incumbent vendors or award values are identified in the solicitation documents; however, the scope encompasses a diverse portfolio of generator brands including Generac, Kohler, Onan, Cummins, Olympian, Detroit, and Baldor, with kilowatt capacities ranging from 30 kW to 400 kW, indicating that vendors should possess technical expertise across multiple manufacturer platforms or be prepared to develop such specialized knowledge.