Emergency Generator Maintenance Service

Hudson Valley Community College (HVCC) is seeking bids for emergency generator maintenance services across multiple campus locations in Troy and Malta, New York. The contract, covering the period from September 1, 2025, to August 31, 2026, with potential two-year extensions, requires a contractor with a minimum of 5 years' experience in commercial emergency generator maintenance. Qualified vendors must have technicians certified by the generator manufacturer or recognized industry programs and maintain a business location within 60 miles of HVCC's Troy campus. The scope of work includes preventative maintenance, testing, and repairs for emergency generators at various facilities such as Joe Bruno Stadium, Bulmer Telecommunications Center, and Brahan Hall, with strict adherence to NFPA 110 standards. Proposals must be submitted electronically through HVCC's procurement portal by October 1, 2025, at 2:00 PM DST, with all work to be performed by the contractor's employees and subject to prevailing wage rates. Evaluation criteria include technical expertise, response time, and compliance with detailed maintenance and reporting requirements.

The procurement opportunity does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The bid requires comprehensive insurance coverage, including $1,000,000 per occurrence, $2,000,000 general aggregate, and $5,000,000 umbrella liability coverage, with Rensselaer County listed as an additional insured. Bidders must complete a Non-Collusive Bidding Certification to ensure fair and competitive bidding practices. While no incumbent vendors are specified, the bid form allows for pricing across three fiscal years (2025-2026 through 2027-2028), with vendors quoting hourly rates for straight time, overtime, and holiday services. The bid also includes provisions for material markup, service call charges, and vehicle-related expenses. Although a specific budget range is not disclosed, the comprehensive nature of the maintenance contract suggests a significant annual investment in emergency generator services for the college's multiple facilities.