Emergency Generator Inspection, Maintenance and Repairs for Orange County Convention Center (OCCC) - West Building
Closed State & local contract opportunity
- Solicitation number
- Y24-191
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 05534 Generators, 110V (Attached To And Operated By Automotive Engine)
- 28537 Generators, Portable, Engine Driven (Including Fog And Mist Types)
- 28539 Generators, Stationary Type (Not Automotive)
- 92838 Electrical (Alternator/Generator, Battery, Ignition System, Lights, Etc.) Maintenance And Repair
- 93639 Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair
- UNSPSC codes
- Point of contact
-
- Melisa Vergara melisa.vergara@ocfl.net (407) 836-5405
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking sealed offers for Emergency Generator Inspection, Maintenance, and Repairs at the Orange County Convention Center (OCCC) West Building, solicited under contract Y24-191. The procurement involves comprehensive maintenance services for seven emergency generators and one diesel fire pump, with work primarily performed between 11:00 PM and 5:00 AM to minimize operational disruptions. Deliverables include monthly, quarterly, and annual inspections, load testing, fuel system analyses, and 24-hour emergency response capabilities, with contractors required to respond within one hour of notification and be on-site within three hours. Key objectives include maintaining generator reliability and performance in compliance with NFPA 70, 101, 110, and 111 guidelines. Contractors must provide detailed reporting within five working days of maintenance, use original equipment manufacturer materials, and conduct annual fuel, cooling system, and engine oil analyses through independent laboratories. Electronic submissions are mandatory through the ProcureNow OpenGov e-Procurement Platform by June 18, 2024, at 4:00 pm EST, with a deadline for questions on May 30, 2024, at 5:00 pm EST.
The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must undergo stringent background checks and drug screenings for all employees, who will be required to obtain photo identification badges. The contract term is five years with potential for renewal, and contractors must provide comprehensive documentation including service tickets, work orders, and detailed labor and parts breakdowns. While no incumbent vendor is mentioned, the generators range in capacity from 300 to 1750 kW, with manufacturing dates between 1981 and 2014, located throughout the West Building complex. The contract allows for a maximum 20% markup on parts and materials, and the county is not obligated to purchase a minimum amount of services. The contract will be awarded to the lowest responsive and responsible bidder, with the expectation that the selected vendor will provide high-quality, consistent maintenance services for the convention center's critical emergency power infrastructure.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Emergency Generator Inspection, Maintenance and Repairs for Orange County Convention Center (OCCC) - West Building (Y24-191)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, June 18, 2024.
NOTE: Respondents are required to submit responses electronically via the ProcureNow OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated ProcureNow OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the ProcureNow OpenGov e-Procurement Platform. Respondents shall create a FREE account with ProcureNow OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
ProcureNow Technical Support
For Technical Support, respondent's can reach the ProcureNow OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: support@procurenow.com
Phone: 1 (855) 680-4747 Hours: Mon-Fri 8am - 8pm EST
Timely Questions Regarding this Solicitation
The question and answer module of ProcureNow OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Thursday, May 30, 2024 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the ProcureNow OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email melisa.vergara@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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