Emergency Final Costs - IVHQ - Emergency Notice Dietary Consulting

This is an emergency procurement by the Illinois Department of Veterans Affairs (IDVA) for the Illinois Veterans Home Quincy (IVHQ) located at 1707 North 12th Street for dietary consulting and food service operations. The procurement addresses critical food service requirements necessary to support resident meals and nutritional needs at the veterans facility. The contract encompasses a nine-month service period running from December 14, 2024, through September 13, 2025, with deliverables including comprehensive dietary consulting and food service provisions to maintain operational continuity at the facility. The procurement was posted on March 20, 2026, with a deadline for responses on April 6, 2026. Given the emergency classification of this procurement, expedited timelines have been implemented to ensure rapid vendor engagement and service delivery without the standard competitive bidding processes.

Arena Food Service Inc., based in Springfield, Illinois (3806 Normandy Road, IL 62703), was the selected vendor for this emergency contract, indicating that this procurement has already been awarded rather than remaining open for competitive bidding. The emergency purchase final cost totaled $625,487.01 for the nine-month contract period. The procurement was formally documented and reported to the Chief Procurement Office and the Auditor General on March 20, 2026, with certification provided by Leah Thomas, Agency Procurement Officer. The contract was executed under emergency purchase authority, which permits deviation from standard procurement procedures when circumstances necessitate immediate action to protect public health, safety, or essential services. This emergency designation reflects the critical nature of food service operations at a state veterans facility and the need for continuity in providing meals and dietary services to residents.