Emergency Final Costs

This is an emergency procurement completion notice filed by the State of Illinois Department of Public Health, Office of Health Care Regulation (OHCR), addressing an urgent need for qualified nursing staff to inspect nine long-term care facilities experiencing financial or physical distress. The procurement was categorized as an emergency due to threats to public health and safety, with services provided by a team of two trained and certified nursing inspectors. The deliverables include comprehensive facility assessments, regulatory compliance evaluations, direct observation of care provision, record reviews, intervention on behalf of residents not receiving necessary care, resident consultations regarding service entitlements, and determination of whether facilities are meeting direct care needs. The contract originally had an expected start date of April 22, 2024, and an estimated end date of July 21, 2024, though the final completion date was extended to April 6, 2026. The procuring agency required vendors to demonstrate prior service experience with IDPH and the ability to respond immediately with trained and certified nursing inspectors.

The emergency purchase was awarded to Certisurv, LLC, a vendor located in Columbia, Tennessee, based on their established relationship with the agency and immediate responsiveness capabilities. Although no existing state contract was identified for these services, IDPH concurrently developed an Invitation for Bid (IFB) to establish a long-term monitoring contract and engaged the Business Enterprise Program (BEP) community in the procurement process, demonstrating best efforts to include BEP-certified contractors. The original estimated contract value was $96,750, funded through Federal funds; however, the final completed contract cost totaled $75,250.00. The nine-month emergency contract was authorized by Agency Procurement Officer Mike Caceres on April 26, 2024, and was determined to have been procured with as much competition as practicable under the emergency circumstances. This completion notice was filed with the Chief Procurement Office and the Auditor General as required by emergency purchase documentation protocols.