EMERGENCY Final Cost: AGR--ISF-ALCOHOL AT GRANDSTAND

This is an emergency procurement conducted by the Illinois Department of Agriculture, with oversight by the State of Illinois Chief Procurement Office for General Services. The contract involved the provision and supply of alcohol for service at the grandstand during the Illinois State Fair. The procurement was executed as an emergency purchase with reference number 25-406AGR-STATE-P-83650, indicating urgent operational needs that required expedited contracting procedures. The contract term spanned from May 29, 2025, through August 26, 2025, aligning with the three-month operational period of the Illinois State Fair. The primary objective was to ensure adequate alcohol inventory and service capabilities at the grandstand venue during the fair's duration. The deliverable encompassed the provision of alcoholic beverages sufficient to meet the estimated demand at the grandstand facility. The contract was finalized on February 10, 2026, with a due date for submissions established as March 10, 2026.

The selected vendor for this emergency purchase was American Business Club, a Springfield, Illinois-based organization located at 801 E. Sangamon Avenue, indicating a preference or qualification for local vendors. The final total cost for this emergency procurement was $494,124.00, representing the total budget allocated for alcohol provision during the fair's operational period. Michelle Grimsley of the Illinois Department of Agriculture authorized and executed the final cost and term report, certifying the completion of the emergency procurement and submitting required documentation to both the Chief Procurement Office and the Auditor General as mandated by state procurement regulations. The documentation does not specify set-aside designations, disadvantaged enterprise restrictions, or evaluation criteria beyond the emergency procurement designation. This contract represents a completed emergency purchase with finalized costs and terms, rather than an open solicitation for new bidders.