EMERGENCY EXTENSION NOTICE - Chiller Rental

The Illinois Department of Corrections is extending an emergency chiller rental contract at Dixon Correctional Center through November 30, 2026, with an extension purchase order due October 30, 2026. The extension runs October 13 through November 30, 2026, following approval by the State Chief Procurement Officer on October 9, 2026.

The original emergency contract (B-53335) was established July 15, 2026, after a major storm damaged HVAC/R equipment breaker in the Health Care Unit and caused power loss. The scope consists of delivery and installation of temporary chiller rental equipment to maintain cooling in the unit, which houses geriatric and medically vulnerable individuals in custody. The extension does not alter the scope from the original emergency procurement.

The original contract amount was $332,400 (estimated); the extension is valued at $110,800 (estimated). The incumbent vendor is Triton Testing and Design. Per CPO Notice 2026.6, IDOC determined the extended emergency contract would not contain a Business Enterprise Program (BEP) goal if it had been competitively procured.

IDOC is coordinating with the Capital Development Board on a long-term permanent repair or replacement of the damaged cooling system. If permanent repairs remain incomplete when temperatures rise, IDOC commits to conducting a new competitive procurement for chiller rental services rather than continuing emergency extensions beyond the cooling season.