SPO Signed B-53335 Dixon Chiller Rental Emergency Purchase Extension Approval 10092026 CPO~1.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61032State: ILCity: FreeportAddress: 145 S. Stephenson Street

Vendor: Triton Testing and Design

Zip: 62702State: ILCity: SpringfieldAddress: 1000 East Converse Avenue

Requesting Agency: DOC - Corrections Division: Fiscal - Procurement

Extension Justification Original BidBuy Reference #: B- 53335

Emergency Extension BidBuy Reference #: B- 54516

Amount of original contract: $ 332,400

Actual or Estimated: Estimated

Original Emergency Term Start Date: Jul 15, 2026 Original Emergency Term End Date: Oct 12, 2026

Expected Extension Start Date: Oct 13, 2026 Expected Extension End Date: Nov 30, 2026

Amount of extension contract: $ 110,800 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

Per CPO Notice 2026.6, IDOC has determined that the extended emergency contract would not contain a BEP goal if it had been competitively procured.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Due to a major storm and a resulting loss of electricity, the breaker in the basement of the Health Care Unit (HCU) at Dixon CC that supplies power up to the penthouse for all of the HVAC/R equipment withstood damage. Due to the age of the breaker, parts are not readily available. This process to rectify the situation has not been completed and will be needed until the warmer temperatures end.

2. What is the scope of work of the initial emergency contract? Please detail below:

Emergency Purchase Extension Approval v.26.1 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61032State: ILCity: FreeportAddress: 145 S. Stephenson Street

Vendor: Triton Testing and Design

Zip: 62702State: ILCity: SpringfieldAddress: 1000 East Converse Avenue

Requesting Agency: DOC - Corrections Division: Fiscal - Procurement

Delivery and installation of temporary chiller rental.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Original BidBuy Reference #: B- 53335

4. Provide justification for extending the original emergency contract:

The Health Care Unit (HCU) houses geriatric individuals in custody as well as individuals in custody needing medical care. The building will not be able to be cooled without this rental. There is no other location at the facility to house these indivduals as this building provides essential care and services. The process to rectify the chiller situation has not been completed and will be needed until the end of November. The long-term solution to cooling the HCU is a project that IDOC is coordinating with CDB to complete. Should the circumstance for the major permanent repairs still exist when temperatures begin to rise, IDOC will conduct a new competitive procurement for chiller rental services in time to address the situation.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The immediate need for this equipment will pass once outdoor temperatures have shifted fully to fall/winter weather averages.

The ultimate resolution to the long-term situation will be completed as quickly as possible by IDOC in coordination with CDB.

6. Explain why the need cannot be met through a competitive procurement process.

The emergency extension is necessary only to get to the end of the cooling season. A competitive process for these services would be impractical at this stage. The ultimate resolution for the circumstance will be the repair and/or replacement of the cooling system damaged in the storm. IDOC is currently working on that resolution. Should the circumstance for the major permanent repairs still exist when temperatures begin to rise, IDOC will conduct a new competitive procurement for chiller rental services in time to address the situation.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status:

The immediate need for this equipment will pass once outdoor temperatures have shifted fully to fall/winter weather averages. Should the circumstance for the major permanent repairs still exist when temperatures begin to rise, IDOC will conduct a new competitive procurement for chiller rental services in time to address the situation.

Emergency Purchase Extension Approval v.26.1 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61032State: ILCity: FreeportAddress: 145 S. Stephenson Street

Vendor: Triton Testing and Design

Zip: 62702State: ILCity: SpringfieldAddress: 1000 East Converse Avenue

Requesting Agency: DOC - Corrections Division: Fiscal - Procurement

8. What is the effect of a denial of this extension request?

The Health Care Unit (HCU) houses geriatric individuals in custody as well as individuals in custody needing medical care. The building will not be able to be cooled without this procurement. Therefore, the effect of denial of the extension will be that those elderly and infirmed individuals in custody medical conditions could be exacerbated by not having appropriate temperature conditions for their care.

Original BidBuy Reference #: B- 53335

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Oct 9, 2026

SPO Signature

SPO Signature: Date: Oct 9, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Oct 9, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 26.1

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364