Emergency Extension-Intelligent Transportation System-ITS Field Equipment

The Illinois Toll Highway Authority is pursuing an emergency contract extension for an Intelligent Transportation System (ITS) maintenance contract with Meade, Inc., covering critical infrastructure and field equipment. The procurement involves comprehensive maintenance of full matrix dynamic message signs, TCP/IP communications networks, roadside closed circuit television, traffic monitoring devices, roadway weather information systems, and additional traffic management field equipment. The current emergency contract (Contract 24-0230) was originally awarded on 12/08/2024 and is being extended to 07/07/2025, with a new competitive ITS solicitation (B-38650) actively being processed. The procurement's key objectives include maintaining continuous, reliable operation of essential traffic, incident management, and law enforcement systems without interruption. The due date for this emergency extension is 07/21/2025, with the Tollway Board having already approved the Invitation for Bid (IFB) solicitation on 06/18/2025. The procurement requires vendors capable of maintaining complex transportation infrastructure technologies and ensuring uninterrupted operational capabilities across multiple technical systems.

The contract opportunity originally had a Disadvantaged Business Enterprise (DBE) goal of 16%, though Meade, Inc. can no longer count a previous subcontractor due to decertification. The initial contract amount was $562,500, with this emergency extension increasing the upper dollar limit by $500,000 to potentially reach $1,062,500. While specific set-aside designations are not explicitly detailed, the procurement appears focused on maintaining critical transportation infrastructure with minimal disruption. The emergency extension is specifically designed to provide sufficient time to complete a new competitive contract award process without compromising existing traffic management systems. Meade, Inc. appears to be the incumbent vendor, and the procurement suggests a need for seamless technological integration with existing ITS infrastructure. The contract covers a wide range of technological systems, including communication networks, monitoring devices, and emergency response technologies critical to Illinois' transportation operations.