24-0230 Approved -EPS 25.2 ITS extension 3.pdf

This is an Emergency Purchase Extension Approval document from the Illinois Chief Procurement Office for General Services (CPO-GS) involving the Toll Highway Authority (THA) and Meade, Inc. The document details a third emergency extension for an Intelligent Transportation System (ITS) maintenance contract, which covers critical infrastructure including full matrix dynamic message signs, TCP/IP communications networks, roadside closed circuit television, traffic monitoring devices, roadway weather information systems, and additional traffic management field equipment. The current emergency contract (Contract 24-0230) was initially awarded on 12/08/2024 and is being extended to 07/07/2025, with a new competitive ITS solicitation (B-38650) in the process of being approved and awarded.

The original contract's amount was $562,500, and this extension includes a $500,000 increase to the upper dollar limit, bringing the total to potentially $1,062,500. The extension is being sought to maintain continuous, reliable operation of essential traffic, incident management, and law enforcement systems. Meade, Inc. was previously part of a contract with a Disadvantaged Business Enterprise (DBE) goal of 16%, but can no longer count a subcontractor due to decertification. A new competitive procurement is actively in progress, with the Tollway Board approving the IFB solicitation on 06/18/2025, and the extension will provide time to complete the new contract award process without disrupting critical infrastructure maintenance.