EMERGENCY EXTENSION De-Icer for Districts 2-7

The Illinois Department of Transportation (IDOT) is seeking to extend an emergency contract for de-icer solution services across Districts 2-7 in Hardin County and all IDOT locations statewide. This procurement involves an extension of an existing emergency contract originally established on December 5, 2025, through February 28, 2026. The de-icer solution is applied to roadways and bridges in conjunction with salt spreading to prevent safety hazards during freezing and winter conditions. The primary objective is to maintain adequate road treatment capabilities during hazardous weather conditions to ensure public safety. The extension contract is scheduled to run from March 1, 2026, through May 31, 2026, with a posted date of February 9, 2026, and a response due date of March 17, 2026. IDOT's determination indicates that the scope of work remains unchanged from the original emergency contract, with the contractor responsible for manufacturing and delivering the de-icer commodity to all designated locations statewide.

Business Enterprise Program (BEP) participation goals are not applicable to this emergency contract extension because SNI Solutions, the incumbent contractor, manufactures and delivers the de-icer commodity directly with no opportunity for subcontractor participation. The original emergency contract was awarded to SNI Solutions, a Springfield, Illinois-based vendor, reflecting the specialized nature of this procurement. IDOT's previous attempt to establish a replacement vendor contract through competitive bidding was unsuccessful due to vendor non-responsiveness, necessitating this emergency extension. The extension contract amount is estimated at $90,000 for the three-month period from March through May 2026, compared to the original contract value of $1,184,125 for the initial three-month term. IDOT has indicated that approval was granted by the Chief Procurement Officer on February 26, 2026, and the agency is currently developing a competitive procurement process to establish a long-term contract that will eliminate the emergency contracting condition by the end of 2026.