B-51075 - IDOT Emergency Purchase Extension Approval CPO SIGNED.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61254State: ILCity: GeneseoAddress: 205 N. Stewart Street

Vendor: SNI Solutions

Zip: 62764State: ILCity: SpringfieldAddress: 2300 South Dirksen Parkway

Requesting Agency: DOT - Transportation Division: Business Services

Extension Justification BidBuy Reference #: 26-494DOT-FINAD-B-51075

Amount of original contract: $ 1,184,125

Actual or Estimated: Estimated

Original BidBuy Reference #: 26-494DOT-FINAD-P-89930

Original Emergency Term Start Date:Dec 5, 2025 Original Emergency Term End Date: Feb 28, 2026

Expected Extension Start Date: Mar 1, 2026 Expected Extension End Date: May 31, 2026

Amount of extension contract: $ 90,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

Because this is an emergency we have determined that a BEP goal is not applicable because a BID was published to attempt to get a vendor on contract for De-Icer that had a BEP goal. The vendor stated that there is NO opportunity for a BEP subcontractor as they manufacture and deliver the commodity themselves.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

We attempted to get a vendor under contract prior to the original contract expiration date, but with the lengthy process of the procurement such as collecting all approved documents, getting districts 2-7 quantities and cost, the procurement process itself and having the vendor deemed as non-responsive; therefore, we are needing to extend this emergency to allow us time to re-bid.

2. What is the scope of work of the initial emergency contract? Please detail below:

To provide De-Icer solution to all IDOT locations to prevent a safety hazard when freezing conditions are possible. This De-Icer solution is sprayed on the roadways and bridges in addition to spreading salt.

Emergency Purchase Extension Approval v.25.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61254State: ILCity: GeneseoAddress: 205 N. Stewart Street

Vendor: SNI Solutions

Zip: 62764State: ILCity: SpringfieldAddress: 2300 South Dirksen Parkway

Requesting Agency: DOT - Transportation Division: Business Services

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

IDOT attempted to get a vendor under contract before the emergency expired but we are having to cancel that BID due to the vendor being deemed as non-responsive; therefore, we are needing additional time to re-bid this solicitation. The impact of having a lapse in services/supplies will affect public safety.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

the agency is attempting to get a term contract in place to eliminate the emergency condition come the end of 2026.

6. Explain why the need cannot be met through a competitive procurement process.

IDOT attempted to get a vendor under contract before the emergency expired but we are having to cancel that BID due to the vendor being deemed as non-responsive; therefore, we are needing additional time to re-bid this solicitation. This need will be met through a competitive solicitation once a new Invitation for Bid is published.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: in development

IDOT published and opened a bid that will be canceled due to the vendor not being responsive per BEP. Therefore, we are needing to extend the emergency for 3 months for an additional $90,000.00 to get us through the winter season. Dates will be 3/1/26 to 5/31/26. We will be rebidding to establish a term contract.

8. What is the effect of a denial of this extension request?

If we are unable to extend this emergency through the end of winter season, this will be a public safety issue as the we will be unable to adequately treat our roads to avoid hazardous conditions.

Emergency Purchase Extension Approval v.25.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61254State: ILCity: GeneseoAddress: 205 N. Stewart Street

Vendor: SNI Solutions

Zip: 62764State: ILCity: SpringfieldAddress: 2300 South Dirksen Parkway

Requesting Agency: DOT - Transportation Division: Business Services

BidBuy Reference #: 26-494DOT-FINAD-R-306151

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Feb 9, 2026

SPO Signature

SPO Signature: Date: Feb 26, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Feb 26, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364