Emergency Debris Monitoring Services

Cecil County, Maryland, is requesting proposals for emergency debris monitoring services to ensure compliance with the Federal Emergency Management Administration (FEMA) Public Assistance Debris Monitoring Guide and Federal Highway Administration (FHWA) and Occupational Safety and Health Administration (OSHA) requirements, with proposals due March 31, 2026. The scope is limited to monitoring and compliance verification; no debris removal services are included.

Qualified firms must demonstrate expertise in federal debris monitoring protocols and FEMA documentation requirements. The contract is structured as firm, fixed-price with hourly rates for up to 17 staff positions: Project Manager, Operations Manager, Project Coordinators, Field Manager, GIS Analyst, Environmental Specialists, Field Supervisors, Billing Invoice Analysts, Grant Management Specialist, Field Monitors, Tower Monitors, Roving Monitors, Debris Site Monitors, Clerical/Data Entry (QA/QC), Administrative Assistant, and Drop-Off Monitors. Contractors may propose additional positions with written county approval. Training and assistance sessions are included at no additional cost. Reimbursable expenses include travel and lodging at FEMA daily per diem rates, subcontracts with comparable cost breakdowns, and miscellaneous expenses.

The RFP document specifies submission via the Price Proposal Form, which requires detailed hourly-rate breakdowns by position and attachment of any additional position rates. Cecil County has provided sample contract terms, a price proposal template, and the county holiday schedule as reference documents to inform bidders of office closures affecting coordination and approval timelines during contract performance.