EMA - Waste Hauling - ARG

The Emergency Management Agency (EMA) of Illinois is seeking a waste hauling vendor to provide containers for disposing of expired personal protective equipment (PPE) at their Rochelle Warehouse, specifically targeting pallets containing various PPE items. The procurement opportunity is located in Morgan County and involves the removal and proper disposal of a comprehensive inventory of protective equipment, including gloves, coveralls, face shields, masks, gowns, goggles, shoe covers, and mixed standard supplies like swabs, applicators, tubes, and tape. The contract aims to manage surplus or expired PPE stock efficiently and safely, with a clear notation that no chemical materials are included in the disposal process. The solicitation was posted on September 18, 2025, with proposals due by September 23, 2025, indicating a tight five-day window for potential vendors to submit their responses. Vendors must carefully review the attached standard terms and conditions document, which outlines comprehensive procurement requirements, including prevailing wage obligations, invoicing procedures, and specific contractual provisions.

While the solicitation does not explicitly mention specific set-aside designations or restrictions on vendor types, the standard terms and conditions document suggests potential requirements for minority contractor initiatives. The state's procurement guidelines indicate a $15 fee for contracts over $1,000 and mandate specific insurance requirements, including $1,000,000 per occurrence and $2,000,000 annual aggregate general commercial liability coverage. The contract appears to be contingent on appropriation availability, which is a standard provision in state procurement processes. Although no specific budget range or award value is provided in the documentation, the scope of work involves managing a warehouse inventory of expired PPE, which suggests a potentially moderate-sized contract. Vendors interested in responding should carefully review the attached "standard-terms-and-conditions" PDF, which provides detailed information on compliance, insurance, invoicing, and other critical contractual elements necessary for successful bid submission.