EMA - Small Purchase with Sole Source Conditions - UPS Replacement - ARG

The state and local contracting opportunity is for the installation of a new UPS (Uninterruptible Power Supply) system at the Illinois Emergency Management Agency's (IEMA) Outer Park facility in Cook County, Illinois. The procurement is a small purchase with sole source conditions, meaning that the state has determined that only one vendor can meet the specific requirements of the project. The UPS system being procured is a 60kVA double conversion Eaton 93E model with internal batteries providing approximately 52 minutes of runtime at full load. The procurement includes delivery, installation, startup, and a 1-year upgraded warranty, with optional 4-year full coverage service and maintenance packages available. The lead time for the UPS system is 0-1 business week, and the total quoted amount is $60,931.80, which includes disposal and rigging of the old UPS. Additional charges may apply for expedited delivery, inside delivery, and other site-specific requirements. Payment terms are 50% with the purchase order and 50% net 30 upon shipment.

The procurement is open to all vendors; however, the state has standard certifications that must be agreed to as a material condition of the contract, covering a wide range of topics such as compliance with civil rights laws, collective bargaining agreements, delinquent debt, environmental violations, and drug-free workplace requirements. These certifications apply to any subcontractors as well. The contract does not have any set-aside designations or restrictions on the types of organizations that can respond, and there is no information provided about any incumbent vendors or current contractors. The available budget range is not specified in the documents provided.