EMA - Sheffield Site Maintenance - TL

The Illinois Emergency Management Agency (IEMA-OHS) is seeking a contractor to provide comprehensive maintenance services for the Sheffield Low-Level Radioactive Waste (LLRW) Disposal Site located in Bureau County, Illinois. The procurement opportunity covers site maintenance activities from July 2025 through June 2026, with specific requirements including monthly site mowing and trimming (seven times total), tree and brush removal, herbicide application, fence maintenance, and weekly air sampler filter exchanges. Vendor qualifications mandate a minimum of three years of experience working at hazardous waste sites and compliance with OSHA training requirements for hazardous waste site work. The primary objectives include maintaining the clay cap and surrounding areas to prevent radioactive waste migration and potential environmental contamination. Contractors must conduct 12 monthly radsite maintenance inspections and submit quarterly inspection reports in January, April, July, and October. The solicitation was posted on May 21, 2025, with proposals due by May 28, 2025. Site access is restricted to Monday through Friday when the site owner/operator is present, and any site repairs must be pre-approved by the agency.

The contract opportunity does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. However, the standard Illinois certifications document indicates comprehensive compliance requirements covering areas such as anti-discrimination policies, workplace conduct, and vendor eligibility. The procurement documents suggest potential compliance with minority business enterprise guidelines, including a $15 fee for minority contractors on contracts over $1,000. Vendors must attest to 33 specific certification areas and maintain ongoing compliance throughout the contract term. While a specific budget range is not detailed in the provided documents, the contract appears to be a fixed-term maintenance service agreement for fiscal year 2026. Vendors will need to demonstrate robust qualifications in hazardous waste site maintenance, environmental compliance, and site security protocols. The contract will require comprehensive insurance coverage, including $1,000,000 in general commercial liability and auto liability, as specified in the standard terms and conditions document.