Final Sheffield Site Maintenance Scope of Work FY26 Attachment.docx
DOCX document 444 KB Posted
- Attached to
- EMA - Sheffield Site Maintenance - TL
- Solicitation number
- 26-588IEMA-MGMTA-B-47951
- Issued by
- Bureau County, Illinois
About this file
This document is a Scope of Work for Site Maintenance at the Sheffield Low-Level Radioactive Waste (LLRW) Disposal Facility, involving US Ecology Illinois, Inc. and a state agency. The contract covers maintenance services from July 2025 through June 2026, including monthly site mowing and trimming (7 times total), tree and brush removal, herbicide application, fence maintenance, and weekly air sampler filter exchanges. Specific requirements include 12 monthly radsite maintenance inspections, quarterly inspection reports submitted in January, April, July, and October, and immediate reporting of any site damage discovered during non-routine inspections.
Vendor qualifications mandate 3 years of experience working at a hazardous waste site and compliance with OSHA training requirements for hazardous waste site work. The site is located in a controlled zone only accessible Monday through Friday when the site owner/operator is present. The primary objective is to maintain the clay cap and surrounding areas to prevent radioactive waste migration and potential environmental contamination, with the vendor responsible for management oversight, site repairs pre-approved by the agency, and ensuring site security and proper maintenance.
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Other files
| File | Type | Posted |
|---|---|---|
| standard terms and conditions~36.pdf | ||
| standard-illinois-certifications-v.23.1~81.docx | DOCX document |
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Text version
Sheffield Site Maintenance
BACKGROUND:
The Sheffield Low-Level Radioactive Waste Disposal Facility requires routine maintenance to ensure that the Site is in proper condition. If the clay cap is not maintained, surface water will enter the trenches and cause migration of the radioactive waste to an off-site receptor, causing an undue dose to the public and environment. Further, the low-level waste site (Radsite) and surrounding areas need to be maintained for ease of access and site security.
Site is located at US Ecology Illinois, Inc., 13279-350 East Street, Sheffield, IL 61361.
SUPPLIES AND/OR SERVICES REQUIRED:
· The Site shall be mowed monthly from July 2025-October 2025 and April 2026-June 2026 for a total of 7 times.
· The Site shall be trimmed monthly from July 2025-October 2025 and April 2026-June 2026 for a total of 7 times. Trees, branches, and brush shall be removed as needed.
· Application of herbicide to Radsite fence lines shall be applied as needed. The fence shall be maintained and repaired as needed.
· The Air Sampler Filters shall be exchanged weekly (for a total of 52 replacements) and sent to the Agency.
· Radsite maintenance inspections shall be conducted on a monthly basis (for a total of 12 inspections).
· Quarterly radsite/buffer zone inspection reports shall be prepared and submitted to the Agency on a quarterly basis, in January, April, July, and October.
· The Site shall also be inspected as soon as practicable after events such as severe weather or other occurrences that may cause damage to the Site's cap, drainage systems, security fences, or other appurtenant features; any damage discovered during such non-routine inspections shall be reported to Agency as soon as practicable and no later than 24 hours after such discovery.
· Vendor shall provide management oversight responsibility and supervisory work for Site maintenance.
· Vendor shall perform Site repairs requested and pre-approved by the Agency. The LLRW Site is located within a controlled zone not owned by the Agency and is only accessible when the Site owner/operator is present, Monday-Friday.
VENDOR/ STAFF SPECIFICATIONS:
Vendor must have 3 years’ experience working at a hazardous waste site.
Vendor must meet the required OSHA training for working at a hazardous waste site (must provide proof of training document to the Agency upon request).
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