EMA - Sheffield Site Maintenance

The Illinois Emergency Management Agency, Office of Health and Safety, is soliciting a contractor to provide maintenance services at the Sheffield Low-Level Radioactive Waste Disposal Facility in Sheffield, Illinois, with proposals due June 24, 2026.

The scope includes monthly mowing and trimming from July through October 2026 and April through June 2027 (seven occurrences total); ongoing removal of trees, branches, and brush; herbicide application to Radsite fence lines; fence maintenance and repairs; weekly air sampler filter exchanges (52 annually) with Agency submission; and weekly Radsite inspections (52 annually) with quarterly inspection reports due in January, April, July, and October. The contractor must inspect the site as soon as practicable following severe weather or other events that may damage the cap, drainage systems, security fences, or appurtenant features, and submit damage reports within 24 hours of discovery. The contract includes management oversight and pre-approved site repairs to those same facility components. Site access is limited to Monday through Friday when the site owner/operator (US Ecology Illinois, Inc.) is present, as the facility operates within a controlled zone not owned by the Agency.

Qualifications: The contractor must demonstrate three years of experience working at a hazardous waste site and hold current OSHA training certification for hazardous waste site work, with proof of training documentation required upon Agency request.

Illinois standard terms and conditions apply, including compliance with the State Prompt Payment Act, prevailing wage requirements where applicable, $1 million per occurrence / $2 million annual aggregate commercial liability insurance, and the 33 mandatory certifications outlined in the Standard Illinois Certifications document. Vendors must indemnify the State and maintain records for three years from final payment (five years if federal funds are used). The State reserves the right to terminate for convenience with thirty days' notice or immediately for cause.

No contract value, initial term duration beyond 2026–2027, incumbent contractor status, or set-asides are identified in the source documents.