Attachment A - Scope of Work B-53046.docx
DOCX document 568 KB Posted
- Attached to
- EMA - Sheffield Site Maintenance
- Solicitation number
- 27-588IEMA-MGMTA-B-53046
- Issued by
- Illinois
About this file
This Scope of Work document outlines maintenance requirements for the Sheffield Low-Level Radioactive Waste Disposal Facility operated by US Ecology Illinois, Inc., located at 13279-350 East Street, Sheffield, Illinois, as requested by the Illinois Emergency Management Agency (IEMA) Office of Health and Safety. The scope encompasses monthly mowing and trimming services from July through October 2026 and April through June 2027 (seven times total), ongoing removal of trees, branches, and brush as needed, herbicide application to Radsite fence lines, fence maintenance and repairs, and weekly air sampler filter exchanges (52 replacements annually) with submission to the Agency. Additionally, the contractor must conduct weekly Radsite maintenance inspections (52 inspections annually) and prepare quarterly inspection reports for the Radsite and buffer zone to be submitted in January, April, July, and October. The contractor shall inspect the site as soon as practicable following severe weather or other events that may damage the cap, drainage systems, security fences, or other features, with damage reports required within 24 hours of discovery. The contract includes management oversight, supervisory work, and pre-approved site repairs addressing damage to the cap, drainage systems, security fences, and appurtenant features. Site access is limited to Monday through Friday when the site owner/operator is present, as the facility is located within a controlled zone not owned by the Agency.
Vendor specifications require three years of experience working at a hazardous waste site and current OSHA training certification for hazardous waste site work, with proof of training documentation required upon Agency request. No information regarding contract pricing, term duration beyond the specified service dates in 2026-2027, set asides, incumbent contractor status, or funding sources is provided in this scope of work document.
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Text version
Sheffield Site Maintenance
BACKGROUND:
The Sheffield Low-Level Radioactive Waste Disposal Facility requires routine maintenance to ensure that the Site is in proper condition. If the clay cap is not maintained, surface water will enter the trenches and cause migration of the radioactive waste to an off-site receptor, causing an undue dose to the public and environment. Further, the low-level waste site (Radsite) and surrounding areas need to be maintained for ease of access and site security.
Site is located at US Ecology Illinois, Inc., 13279-350 East Street, Sheffield, IL 61361.
SUPPLIES AND/OR SERVICES REQUIRED:
· The Site shall be mowed monthly from July 2026-October 2026 and April 2027-June 2027 for a total of 7 times.
· The Site shall be trimmed monthly from July 2026-October 2026 and April 2027-June 2027 for a total of 7 times. Trees, branches, and brush shall be removed as needed.
· Application of herbicide to Radsite fence lines shall be applied as needed. The fence shall be maintained and repaired as needed.
· The Air Sampler Filters shall be exchanged weekly (for a total of 52 replacements) and sent to the Agency.
· Radsite maintenance inspections shall be conducted on a weekly basis (for a total of 52 inspections).
· Quarterly radsite/buffer zone inspection reports shall be prepared and submitted to the Agency on a quarterly basis, in January, April, July, and October.
· The Site shall also be inspected as soon as practicable after events such as severe weather or other occurrences that may cause damage to the Site's cap, drainage systems, security fences, or other appurtenant features; any damage discovered during such non-routine inspections shall be reported to Agency as soon as practicable and no later than 24 hours after such discovery.
· Vendor shall provide management oversight responsibility and supervisory work for Site maintenance.
· Vendor shall perform Site repairs requested and pre-approved by the Agency. Repairs include any damage to the site’s cap, drainage systems, security fences and other appurtenant features. The LLRW Site is located within a controlled zone not owned by the Agency and is only accessible when the Site owner/operator is present, Monday-Friday.
VENDOR/ STAFF SPECIFICATIONS:
Vendor or Vendor’s agent performing services must have 3 years’ experience working at a hazardous waste site.
Vendor or Vendor’s agent performing services must meet the required OSHA training for working at a hazardous waste site (must provide proof of training document to the Agency upon request).
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