EMA - Sheffield Site Maintenance

The Illinois Emergency Management Agency (IEMA), Office of Health and Safety is seeking a vendor to provide maintenance services at the Sheffield Low-Level Radioactive Waste Disposal Facility with a proposal due June 18, 2026.

The scope includes monthly mowing, trimming, tree and brush removal, and herbicide application to fence lines (seven service events from July through October 2026 and April through June 2027); weekly air-sampler filter exchanges (52 replacements annually) with submission to the Agency; weekly site inspections (52 annually); quarterly written inspection reports due in January, April, July, and October; and post-event damage assessments and repairs within 24 hours following severe weather or incidents affecting the site cap, drainage systems, security fences, or related structures. The vendor must provide all management oversight and supervisory work for site maintenance activities.

The vendor must demonstrate three years of prior experience at a hazardous waste site and hold OSHA training certification for hazardous waste site operations, with proof of training provided to the Agency upon request. The facility is located at US Ecology Illinois, Inc., 13279-350 East Street, Sheffield, Illinois 61361, and is accessible only Monday through Friday when the site owner/operator is present.

Standard Illinois state procurement terms apply, including prevailing wage obligations for applicable service categories, general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, workers' compensation coverage, and $1 million auto liability. The State of Illinois requires vendors to satisfy 33 certification categories covering legal entity status, tax compliance, environmental violations, drug-free workplace standards, equal employment opportunity, cybersecurity clearance, and statutory compliance under multiple Illinois and federal statutes. Annual recertification is required by January 1 for contracts exceeding one year. All certifications must flow to subcontractors. The State reserves the right to terminate for convenience with thirty days' notice or immediately for cause, and disputes are filed exclusively in Illinois Court of Claims.