EMA - GEMS LN2 Generator Repair - ARG

The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking pricing proposals for a two-year Break/Fix Contract to repair and maintain LN2 generators serving nuclear power facilities across Illinois through a small purchase with sole source conditions. The procurement requires factory-certified service engineer labor rates for NL84 generators, differentiated by service time parameters including Monday-Friday 8:00 AM-5:00 PM, Monday-Friday 5:00 PM-8:00 AM, Saturdays, and Sundays/Holidays, along with one-way travel rates to seven specified Illinois locations: Braidwood, Byron, Clinton, Dresden, LaSalle, Quad Cities Power Plants, and the IEMA-OHS Nuclear Safety Facility in Springfield. Respondents must provide detailed pricing for 18 components and services including helium compressors, nitrogen generators, cold heads, dewars, control panels, filters, solenoid valves, sensors, oil separators, programmable logic controllers (PLCs), batteries, transfer lines, and charging kits, with replacement and rebuild costs specified for each item. The procurement specifically addresses the obsolescence of the HC4A Zephyr helium compressor, which will be replaced by the FA40L model with complimentary training provided by KIC for initial unit conversion, and includes an optional upgrade to 50 liters per day production capacity using a 3-phase, water-cooled helium compressor. Miscellaneous repair parts are capped at $500 without agency approval, with shipping costs added at the time of order. The proposal due date is April 22, 2026, with posting having occurred on April 14, 2026.

This solicitation imposes no identified set-aside designations or restrictions limiting organization types, though vendors must comply with comprehensive Illinois state certifications addressing financial integrity, criminal history, workplace standards, procurement ethics, tax compliance, and product sourcing requirements. All vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State named as additionally insured. Subcontractors require prior written State approval and must be held to identical certification standards as prime vendors. The contract grants the State sole and exclusive ownership of all work products and intellectual property, with payment terms aligned to the State Prompt Payment Act, three-year record retention requirements (five years if federal funds are utilized), and the State's right to terminate for cause immediately or for convenience with thirty days' notice. No incumbent vendors, existing contractors, or budget range values are specified in the solicitation materials provided.