Request for Pricing - LN2 GEMS Generator Repair and Maintenance.docx

This is a Request for Pricing document issued by the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) to establish a 2-year Break/Fix Contract for the agency's LN2 generators. The pricing request seeks rates for factory-certified service engineer labor to maintain NL84 generators, with hourly rates differentiated by service time (Monday-Friday 8:00 AM–5:00 PM, Monday-Friday 5:00 PM–8:00 AM, Saturdays, and Sundays/Holidays), as well as one-way travel rates for repairs and training to seven specified Illinois locations: Braidwood, Byron, Clinton, Dresden, LaSalle, and Quad Cities Power Plants, plus the IEMA-OHS Nuclear Safety Facility in Springfield. Respondents must complete a detailed pricing matrix for 18 components and services, including helium compressors, nitrogen generators, cold heads, dewars, control panels, filters, solenoid valves, sensors, oil separators, PLCs, batteries, transfer lines, and charging kits.

The pricing submission must include replacement and rebuild costs for each listed item. The document notes that the HC4A Zephyr helium compressor is obsolete and will be replaced by the FA40L model, with KIC providing free training for the first unit conversion; an optional upgrade to 50 liters per day production capacity is available using a 3-phase, water-cooled helium compressor. Rebuild costs are provided as long as the helium pump capsule remains operational. Miscellaneous repair parts are capped at $500 without agency approval, with shipping costs added at the time of order. Respondents must provide company information, contact details, and FEIN documentation. This is classified as a small purchase with sole source conditions.