EMA - Emergency Notice for Ford Vehicles

The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is procuring four 2026 Ford F-350 trucks and three 2026 Ford F-150 trucks through emergency purchase under 30 ILCS 500/20-30, with the contract executed June 28, 2026 (Reference B-53143) and delivery required by July 15, 2026.

This is a sole-source emergency acquisition. IEMA-OHS solicited six Ford dealerships in the Springfield area (Morrow Brothers Ford, Sutton Ford, Landmark Ford, Bob Ridings Ford, Jim Xamis Ford, and Heller Ford) to meet a compressed delivery window. Only Heller Ford, located at 700 West Main Street in El Paso, Illinois, committed to supplying all seven vehicles by the deadline. Sutton Ford also responded but could not fulfill the complete order within the timeframe.

The emergency justification rests on fleet replacement: 28 vehicles currently exceed the eight-year and 150,000-mile operational standards for retirement. IEMA-OHS determined that no certified Business Enterprise Program (BEP) vendors were available in the relevant NIGP truck classifications, as existing BEP-certified vendors either do not sell newly manufactured vehicles or could not meet the July 15 delivery requirement. The agency's previous orders through Joint Purchase Master Contracts with Central Management Services faced manufacturing delays that would breach fiscal year 2026.

The total contract expenditure is $446,852.81, funded through State Appropriation Funds. Vehicles are newly manufactured 2026 models with delivery to the CMS Garage. The emergency purchase prevents serious disruption to IEMA-OHS's disaster mitigation, response, and recovery mission.