B-53143 emergency-purchase-statement-v-26.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Due to the increase in severe weather threats and all other hazards impacting the state, IEMA-OHS must continue to support our local jurisdictions when hazards exceed their resources and capabilities. To help provide 24/7 support, IEMA-OHS owns 33 cargo/utility trailers, 28 reefer trailers, 5 trailered generators, 3 trailered storm pumps, 4 trailered sandbag machines, 8 side-by-sides, and nearly 70 million dollars of equipment used for various efforts, including emergency responses. Despite the growing need to respond with a large quantity of trailers and specialty equipment, the Agency only owns a small number of trucks, and most of the existing trucks are already reserved for specific emergency responses, like radiological/nuclear disasters. As such, to successfully complete its mission, and serve and protect the people of Illinois, IEMA-OHS requires additional trucks capable of carrying and towing large loads.

Likewise, IEMA-OHS is required to replace vehicles 8 years or older and those with more than 150,000 miles. Currently, the Agency has 28 vehicles that must be replaced for excess age or mileage. Maintaining these vehicles beyond the 8-year/150,000-mile standard costs the State a substantial amount of money, and it is, therefore, in the best interest of all stakeholders to replace the Agency’s old, high-mileage vehicles with new trucks that are suited to meet the Agency’s mission.

The agency tried to acquire vehicles through the releases from CMS Joint Purchase Master Contracts. Unfortunately, these orders had to be canceled due to manufacturing delays.

Four (4) F350s (see attached quote for specifications)