Elmwood Roof Project

Eastern Kentucky University is soliciting proposals for the Elmwood Roof Project at its main campus in Richmond, Kentucky under RFP, with proposals due September 15, 2026 at 2:00 PM EST and a mandatory site visit on August 26, 2026 at 10:00 AM EST.

The scope encompasses roof replacement on the historic Elmwood Mansion, including demolition of existing asphalt shingle roofing, installation of new asphalt shingle roofing with synthetic underlayment, hand sealing of turret shingles, copper valley flashing, ridge and peak cap replacement, dormer vent installation, and protection and reinstallation of existing decorative copper elements (finials, cresting rails, cornices). The project manual specifies additional work including selective demolition, masonry cleaning and repair, decorative copper repair, water repellent application, joint sealant application, painting, and bird control device installation. The existing building comprises approximately 8,700 square feet across three floors. Contractors must maintain weather-tightness throughout construction and protect landscaping and adjacent structures.

The engineer's estimate is $315,000. Substantial completion is required within 150 calendar days of the Written Purchase Order issuance, with final completion within 180 calendar days thereafter. Liquidated damages are $200 per day for delays in substantial completion and $100 per day for delays in final completion.

Minimum qualifications require at least ten years in business, successful completion of at least ten comparable historic restoration projects within the past ten years, documented experience with historic brick masonry restoration and copper roofing systems, a project superintendent with minimum five years of historic restoration experience, satisfactory owner references, adequate bonding capacity and insurance, and no defaults or terminations within the past five years. Bid bonds and Payment & Performance bonds equal to 100 percent of the contract sum are required. Retainage is limited to 10 percent until 50 percent completion and 5 percent thereafter.

Award will be based on best combination of price and qualifications. Questions are due September 1, 2026 at 2:00 PM ET via the Jaggaer e-procurement system. Contractors must register in Jaggaer and submit prequalification documentation and signed terms and conditions prior to proposal submission.