1431321-event.pdf

17 August 2026

Elmwood Roof Project Eastern Kentucky University is soliciting proposals for our Elmwood Roof project at our main campus in Richmond, KY. The scope of the project is outlined in the following RFP solicitation.

17 August 2026

Released 8/17/2026, 12:00 AM EDT Type Request for Proposal (RFP) Open 8/17/2026, 1:00 PM EDT Number RFP-523-2027 Close 9/15/2026, 2:00 PM EDT Currency US Dollar

Sealed Until 9/15/2026, 2:00 PM EDT

Contacts Gary Burns Gary.Burns@eku.edu

Commodity Codes Commodity Code Description FSC10010 FSCCPA - General Contractor

17 August 202617 August 202617 August 202617 August 202617 August 202617 August 202617 August 202617 August 202617 August 2026 mailto:Gary.Burns@eku.edu

EASTERN KENTUCKY UNIVERSITY

RFP-523-2027

Elmwood Roof Project

PLEASE NOTE: IN ORDER TO SUBMIT AN ELECTRONIC BID OR PROPOSAL IN RESPONSE

TO ANY EASTERN KENTUCKY UNIVERSITY SOLICITATION EVENT, YOU MUST BE

REGISTERED IN OUR JAGGAER EPROCUREMENT SYSTEM. IF YOU ARE NOT ALREADY

REGISTERED, PLEASE CONTACT THE BELOW PROCUREMENT OFFICIAL TO REQUEST

ACCESS.

Gary Burns -- gary.burns@eku.edu -- 859-622-7125

DESCRIPTION:

Eastern Kentucky University ("Owner") is soliciting proposals for our Elmwood Roof project at our main campus in Richmond, KY. The scope of the project is outlined in the following information including all attachments.

SPECIFICATIONS & CRITERIA:

Award shall be issued based on, in the judgement of the Owner in consultation with the design team, the best combination of price and qualification requirements listed submitted and received from a responsible bidder. The University’s evaluation of each proposal will be based upon the information provided in the Proposal, additional information requested by the University, information obtained from references and independent sources, and formal presentations, if requested. The University evaluation committee will evaluate proposals in accord with the requirements and criteria set forth in this Solicitation, including any Addenda issued. The University may award the Contract to the Successful Offeror submitting the Proposal determined to be the most advantageous to the University.

Qualification Criteria

To be considered, contractors should satisfy all the following requirements:

Minimum Qualification Requirement (please address each within your uploaded proposal)

• Minimum ten (10) years in business as a general contractor or restoration contractor

• Successfully completed at least ten (10) comparable historic restoration projects within the past ten

(10) years

• Demonstrated experience with historic brick masonry restoration and tuckpointing

• Demonstrated experience with architectural copper roofing and sheet metal fabrication and installation

• Demonstrated experience with asphalt roofing systems and copper roofing systems comparable to this project

• Proposed Project Superintendent has a minimum of five (5) years of historic restoration experience

• Provide owner references demonstrating satisfactory performance on comparable projects

• Demonstrate adequate bonding capacity and required insurance coverage

• No default, contract termination for cause, or unresolved performance claims within the past five (5) years

• Submit all required prequalification documentation

MANDATORY SITE VISIT & Q&A:

Description

The site visit will be MANDATORY and will be held on 8/26/2026 at 10:00AM EST beginning in the Commonwealth Hall 14th floor conference room, and then moving to the worksite.

Questions Due By: 9/1/2026 no later than 2:00PM (ET) – Submit via the Q&A Board in Jaggaer within this electronic solicitation event. Any questions submitted by the deadline, will be addressed via formal Addendum that will be uploaded under the "Buyer Attachments" section of this solicitation event.

PROPOSALS DUE:

Proposals are due no later than 9/15/2026 at 2:00PM EST.

Engineers Estimate: $315,000.00

TERMS AND CONDITIONS APPLICABLE:

Due to the nature of this project, EKU Construction terms and conditions are applicable to any resulting contract award. Please refer to following web address link:

https://purchasing.eku.edu/terms-and-conditions.

BONDS REQUIRED:

Bid bonds as well as Payment & Performance bonds are required for this project. Additional information attached in the document titled Article 15 under the "Buyer Attachments" tab of this solicitation. When submitting your proposal, please upload your bid bond under the "Supplier Attachments" tab.

PROJECT DETAILS:

Substantial and Final Completion of the work shall be within the following number of calendar days after issuance of the

Substantial Completion shall be achieved within One-Hundred Fifty (150) calendar days after the issuance of a Written Purchase Order.

Final Completion shall be within One-Hundred Eighty (180) calendar days after the Date of Substantial Completion

LIQUIDATED DAMAGES:

LIQUIDATED DAMAGES shall be subject to the terms listed in the project manual, General Conditions and, as more specifically, described as follows:

If the work is not substantially complete within the time required, the Contractor shall pay to the Owner, as liquidated damages for delay and not as a penalty, the sum of Two-Hundred dollars ($200.00) for every day after the date for Substantial Completion until construction is in fact substantially complete.

If the Work is not finally complete within the time required, the Contractor shall pay to the Owner, as liquidated damages for delay and not as a penalty, the sum of One-Hundred dollars ($100.00) for every day after the date for final completion until construction is in fact finally complete.

http://purchasing.eku.edu/terms-and-conditions

Required to View Event

Prerequisites Required to Enter Bid

17 August 2026

1. Please review the attached proposal terms and conditions.

2. Please review the Department of University Procurement's General Terms and Conditions.

3. Please review the attached Eastern Kentucky University RFP Legal Definitions, Terms of Proposal/Contract, and Requirements

4. By checking this box, I acknowledge that I am responsible for paying and reporting all applicable federal, state, and local taxes.

5. Please review, sign, and attach a copy of the University's Solicitation Terms and Conditions.

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Buyer Attachments

1. RCF+3775+Project+Manual (1).pdf

2. RCF+3775+Elmwood+Mansion+Roof+Replacement_Drawings (1).pdf

3. Proposal Agreement.pdf

17 August 202617 August 202617 August 202617 August 202617 August 202617 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMxMzIxLTIwODAxMTIyNzdSQ0YrMzc3NStQcm9qZWN0K01hbnVhbCAoMSkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMxMzIxLTIwODAxMTMwMTNSQ0YrMzc3NStFbG13b29kK01hbnNpb24rUm9vZitSZXBsYWNlbWVudF9EcmF3aW5ncyAoMSkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMxMzIxLTIwODAxMzgzNjhQcm9wb3NhbCBBZ3JlZW1lbnQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1:

Instructions:

1.1.1 Please list names and email addresses of the primary and secondary contacts for this RFP.

1.1.2 All addenda should be downloaded, reviewed, signed, and re-uploaded in this section prior to submitting proposal.

1.1.3 By selecting yes, you confirm that your proposal will remain valid for six (6) months after the due date of this RFP. If you respond no to this question, your proposal will be automatically disqualified.

1.1.4 By selecting yes, the Offeror understands and accepts all financial responsibility for all travel expenses incurred for oral presentations (if required/requested) and/or candidate interviews.

1.1.5 Please use the text-box below to detail any deviations or exceptions to the RFP requirements. You must include a detailed justification for the deviation or exception. If there are no deviations or exceptions, please put "NONE" in the box below.

1.1.6 Is the Offeror willing to extend pricing to other state universities and University affiliate organizations within the Commonwealth of Kentucky?

Group 2.1: Group 2.1 Instructions:

2.1.1 Please list the legal name, e.g. “ABC Group, Inc.” of your company.

2.1.2 Please list the State of Incorporation of your company.

2.1.3 Please list the primary business address of your company for the purposes of administering the contract and/or agreement.

2.1.4

Please list a valid remittance address for your company for the purposes of invoicing and payment. If this entity is a corporate affiliate, subsidiary company or any payee otherwise differentiated from the parent company, the Offeror will explain the relationship of both entities and detail why the remittance address differs from the address of the primary entity.

2.1.5 Please offer a detailed description of your corporate organization, e.g. parent corporation, subsidiaries, affiliated companies, distributors or wholly-owned franchises and discuss how any particular group of companies will be involved in the Offeror’s administration of any contract resulting from this RFP.

2.1.6 Please identify and discuss any litigation or claim brought against your company within the last seven (7) years, which might reflect adversely on your company’s professional image, ability, or capacity in relation to providing services sought in this RFP.

2.1.7

Please address both of the following questions:

1. Is your company currently for sale, involved in any transaction to expand, become acquired by, or otherwise merged with another organization? If so, please explain.

2. Has your company been involved in any reorganization, acquisition or merger within the last two (2) years? If so, please explain.

2.1.8 Is Offeror currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Offeror shall specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

2.1.9 Does Offeror have any personal, financial, or organizational relationship with an Eastern Kentucky University member of the Board of Regents, employee, or other representative of the University? If so, please explain in detail any potential or perceived potential conflict of interest for either the Offeror or University.

2.1.10 Please upload an ACORD certificate of insurance per the requirements outlined on page 11 of the "RFP Legal Definitions, Terms of Proposal/Contract, and Requirements" document under the "Prerequisites" section of this RFP.

If you carry other and/or additional insurance coverages, please upload the certificate(s).

Group 3.1:

Instructions:

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3.1.1

Program Plan – Services Defined.

Provide a brief narrative of how Offeror proposes to accomplish services described in this RFP. The Proposal shall, at a minimum, meet all mandatory services.

Please provide examples and exhibits of any reports that will be made available to the University.

3.1.2

Financial Proposal -

Offer shall provide a complete description of all costs for services, including hourly rates if applicable.

Note: If providing a file upload, please type in "SEE UPLOAD" in this section

3.1.3 If desired, you may use this space to upload a PDF copy of your Financial Offer instead of using the space provided.

3.1.4

Optional Services -

Fully describe and explain any optional services that Offeror will provide that are not part of the mandatory services.

Note: If providing a file upload, please type in "SEE UPLOAD" in this section

3.1.5 If desired, you may use this space to upload a PDF copy of your Optional Services instead of using the space provided.

3.1.6 The University's standard payment terms are Net 30. If more favorable terms are available to the University, please include those as part of your response.

3.1.7 Are you claiming Resident Bidder Status as a respondent to this RFP?

3.1.8 If you are claiming Resident Bidder Status, please complete and sign the attached form and upload it back to this proposal.

Group 4.1: Reference 1 Instructions:

4.1.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address.

Group 4.2: Reference 2 Instructions:

4.2.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address.

Group 4.3: Reference 3 Instructions:

4.3.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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