Proposal Agreement.pdf

This is a Proposal Agreement document for Eastern Kentucky University's Elmwood Mansion Roof Replacement project (RCF Project #3775) located in Richmond, Kentucky. The proposal agreement establishes submittal requirements for sealed bids and specifies mandatory documentation that contractors must include with their proposals. A mandatory site visit is scheduled for August 26, 2026 at 10:00 AM EST, with proposals due September 15, 2026 at 2:00 PM EST. The project encompasses comprehensive roof replacement work on the historic Elmwood Mansion, including demolition, installation of new roofing systems, copper flashing work, masonry restoration, painting, and protective measures for existing decorative copper elements. Contractors must identify all proposed subcontractors across nine categories (roofing, sheet metals, masonry, carpentry, roofing specialties, restoration, painting, scaffolding, and other), specify material and equipment manufacturers for key components including roofing, copper, sealants, and masonry suppliers, and provide unit pricing for thirteen line items ranging from solid wood deck replacement to masonry cleaning and painting services.

The proposal agreement requires bidders to furnish detailed unit prices for specific work elements measured in square feet, linear feet, or individual units, establishing a standardized pricing framework for evaluation. Contractors must provide documentation of all subcontractors and material suppliers as part of their sealed bid submission, with rejection of bids that fail to include complete submittal data at the University's discretion. The engineer's estimate for the project is $315,000, with substantial completion required within 150 calendar days of the Written Purchase Order issuance and final completion within 180 calendar days thereafter. Liquidated damages of $200 per day apply for delays in substantial completion and $100 per day for delays in final completion. Award will be based on the best combination of price and qualifications, with minimum qualifications requiring at least ten years in business, ten comparable historic restoration projects completed within the past ten years, documented experience with historic brick masonry restoration and copper roofing systems, and a project superintendent with minimum five years of historic restoration experience.