Elevators & Conveyance Systems - Maintenance and Repair Services

Sarasota County is seeking a contractor to provide comprehensive preventative maintenance and repair services for conveyance systems, including elevators, dumbwaiters, escalators, moving sidewalks, platform lifts, and stairway chairlifts across 31 locations with 66 total conveyance systems. The Invitation for Bids (IFB) requires contractors to be State of Florida Certified Elevator Technicians who can maintain all equipment in compliance with current ANSI and ASME A17 Elevator Safety Standards. Bidders must provide verifiable commercial, industrial, or governmental references demonstrating experience in preventative maintenance and repair services within the past seven years, with at least one reference from a governmental institution. The procurement covers an anticipated initial contract term of three years, with the contractor responsible for all parts, materials, and equipment necessary to ensure safe operation of the systems. The solicitation documents specify that repairs must be completed by the end of each service call, and pricing will be based on hourly rates listed in the Fee Schedule. The bid is due by August 19, 2025, with the opportunity posted on July 18, 2025. Evaluation will focus on responsiveness, responsibility, and the lowest total bid price.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract covers 66 conveyance systems across various county facilities including administrative centers, courthouses, fire stations, libraries, and public service buildings, primarily located in Sarasota and Venice, Florida. The systems include elevators from manufacturers such as KONE, Schindler, Dover, MCE, and Thyssen Krupp, with load capacities ranging from 500 to 5000 pounds. Contractors must comply with a detailed CJIS Facilities Addendum, which requires background checks, fingerprint-based screening, and strict confidentiality protocols for accessing county systems. While specific budget ranges are not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant annual investment, with potential for a multi-year arrangement that could encompass both routine preventative maintenance and on-call repair services. The county reserves the right to approve, remove, or replace contractor personnel, providing flexibility in contract management.