Elevator/escalator inspection services, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for elevator and escalator inspection services under a term contract. The procurement seeks qualified vendors to provide annual and five-year safety inspections of elevators, escalators, wheelchair lifts, platform lifts, and dumbwaiters at various County locations across seven geographic lots: Criminal Justice Complex, Central Region, South Region, North Region, West Region, Governmental Center, and Palm Beach County Department of Airports. All inspections must be conducted between 8 a.m. and 5 p.m., Monday through Friday, in compliance with American National Standard Safety Code for Elevators and Escalators (ASME A 17.3-1996 and A 17.2-2004), Florida Statute Chapter 399.061, and the Americans with Disabilities Act. Qualified vendors must demonstrate current Florida Certified Elevator Inspector (CEI) licensure and Qualified Elevator Inspector (QEI) certification from a national credentialing entity, provide three professional references for similar services completed within the past three years, and submit proof of required insurance coverage including Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation as mandated by Florida Statute Chapter 440. The submission deadline was September 12, 2016, at 4:00 p.m. Eastern Time, with responses accepted via fax or email. The contract term is twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods upon mutual written agreement and subject to Board appropriation of funds, with all unit prices required to remain firm for ninety days from the opening date and throughout the initial and any subsequent contract term.

Vendors with a permanent place of business in Palm Beach County or the Glades are eligible to receive a 5% local preference discount applied only for award ranking purposes. All vendors must comply with Palm Beach County's non-discrimination policy, criminal history records check requirements for employees entering critical facilities, and Small Business Enterprise program requirements if applicable. The County is exempt from federal and state taxes, and payment is contingent upon County satisfaction and acceptance of services rendered, with no additional compensation provided for travel, fuel, mileage, or incidental expenses. No specific budget range or award value was stated in the solicitation documents. No incumbent vendors or current contractors were identified in the available documentation. The RFQ does not reference any existing infrastructure or technology requiring integration beyond compliance with the specified inspection standards and codes.