750739R - ELEVATOR-ESCALATOR INSPECTION SERVICES-9-6-2016.pdf

Board of County Commissioners County Administrator

Mary Lou Berger, Mayor Verdenia C. Baker Hal R. Valeche, Vice Mayor Paulette Burdick Shelley Vana Steven L. Abrams Melissa McKinlay Priscilla A. Taylor Purchasing Department www.pbcgov.org/purchasing

BOARD OF COUNTY COMMISSIONERS

NOTICE OF SOLICITATION

RFQ #750739R/MB

ELEVATOR/ESCALATOR INSPECTION SERVICES, TERM CONTRACT

RFQ SUBMISSION DATE: SEPTEMBER 12, 2016 AT 4:00 P.M.

**** FAXED OR E-MAILED RESPONSES ACCEPTABLE ****

It is the responsibility of the vendor to ensure that all pages are included. Therefore, all vendors are advised to closely examine this package. Any questions regarding the completeness of this package should be immediately directed to the Palm Beach County Purchasing Department.

Quotations are requested for furnishing the goods/services as described herein and in accordance with applicable terms, conditions and specifications as set forth herein without any modification, change or alterations to any terms, conditions or provisions of this solicitation, unless specifically approved in writing by the County.

By submitting an offer which is accepted by the County, a binding contract is formed in accordance with the terms, conditions and specifications as set forth in this Request for Quotation (RFQ)

C A U T I O N

As they are issued, all amendments to solicitations will be posted under the applicable solicitation on our on-line Vendor Self Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. It is the vendor’s sole responsibility to routinely check VSS for any amendments that may have been issued prior to the deadline for receipt of quotes.

Palm Beach County shall not be responsible for the completeness of any solicitation that was not downloaded from VSS or obtained directly from the Purchasing Department.

In accordance with the provisions of ADA, this document may be requested in an alternate format.

BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY PURCHASING DEPARTMENT

50 S. MILITARY TRAIL, SUITE 110, WEST PALM BEACH, FL 33415-3199

http://www.pbcgov.org/purchasing https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

BOARD OF COUNTY COMMISSIONERS

Palm Beach County

REQUEST FOR QUOTATION

RFQ #750739R/MB TITLE: ELEVATOR/ESCALATOR INSPECTION SERVICES,

TERM CONTRACT

BUYER: Marva Brown PHONE (561) 616-6815

FAX (561) 242-6715 E-MAIL: mbrown@pbcgov.com

**** FAXED OR E-MAILED RESPONSES ACCEPTABLE ****

To ensure that your offer is considered, it must be received in Palm Beach County Purchasing no later than 4:00 P.M., PALM BEACH COUNTY LOCAL TIME, by the submission date. Offers received after this time will not be considered.

This Request for Quotation, General Conditions, Instructions to Vendors, Special Conditions, Specifications, Attachments, Amendments (if issued), and/or any other referenced document form a part of this RFQ solicitation and response thereto, and by reference are made a part thereof. The selected awardee shall be bound by all terms, conditions and requirements in these documents.

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR VENDORS

GENERAL CONDITIONS

The following Terms and Conditions are applicable to this purchase order/contract entered into by and between Palm Beach County (referred to as County) and Vendor.

1. CONDITIONED OFFERS

Vendors are cautioned that any condition, qualification, provision, or comment in their quote, or in other correspondence transmitted with their quote, which in any way modifies, takes exception to, or is inconsistent with the specifications, requirements, or any of the terms, conditions, or provisions of this solicitation, is sufficient cause for the rejection of their quote and shall be considered as non-responsive.

2. MODIFICATIONS

No modifications of this order/contract, including but not limited to these terms and conditions, shall be binding upon County unless approved by an authorized representative of County’s Purchasing Office.

3. ASSIGNMENTS

Assignments are prohibited unless prior written consent is given by the County and the Vendor.

4. EXCUSABLE DELAYS

The County may grant additional time for any delay if the delay will not adversely impact the best interest of the County and is due to causes beyond the control of the Vendor. Such grant must be in writing and made part of the order/contract.

5. DEFAULT

The County may, by written notice of default to the successful vendor, terminate the order/contract in whole or in part if the successful vendor fails to satisfactorily perform any provisions of this solicitation or resultant order/contract, or fails to make progress so as to endanger performance under the terms and conditions of this solicitation or resultant order/contract, or provides repeated non-performance, or does not remedy such failure within a period of ten (10) days (or such period as the Director of Purchasing may authorize in writing) after receipt of notice from the Director of Purchasing specifying such failure. In the event the County terminates this order/contract in whole or in part because of default of the successful vendor, the County may procure goods and/or services similar to those terminated, and the successful vendor shall be liable for any excess costs incurred due to this action.

If it is determined that the successful vendor was not in default or that the default was excusable (e.g., failure due to causes beyond the control of, or without the fault or negligence of, the successful vendor), the rights and obligations of the parties shall be those provided in “Termination For Convenience”.

6. TERMINATION FOR CONVENIENCE

The County may, whenever the interests of the County so require, terminate the order/contract, in whole or in part, for the convenience of the County upon five (5) days written notice to Vendor. Unless directed otherwise in the notice of termination, the Vendor shall incur no further obligations in connection with the order/contract.

7. REMEDIES

No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder now or hereafter existing at law, or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof.

8. NO THIRD PARTY BENEFICIARY

No provision of this Contract is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Contract, including but not limited to any citizen or employees of the County and/or successful vendor.

9. FOB

The F.O.B. point shall be destination. If the County agrees, freight charges may be prepaid by the Vendor and listed on the invoice;

however, Vendor retains title and assumes all responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.

10. PAYMENT TERMS

The Florida Prompt Payment Act is applicable to this solicitation. Interest penalties will only be paid in accordance with the Florida Prompt Payment Act, Florida Statute 218.70.

Note: Palm Beach County Vendors can now be paid by Credit Card via the County’s voluntary Payment Manager Program. For vendors who don’t have a merchant account, one is needed to utilize the Program. For vendors with a merchant account, you will need to enroll with the Palm Beach County Clerk & Comptroller’s office. For information, contact the Palm Beach County Clerk & Comptroller at pbcpaymentmgr@mypalmbeachclerk.com or 561-355-3295.

11. INVOICING

Vendor must render original invoice(s) to the Palm Beach County Finance Department, P.O. Box 4036, West Palm Beach, Florida 33402- 4036.

12. TAXES

The County is exempt from Federal and State taxes.

13. PURCHASE ORDER

The County will not accept any goods delivered or services performed unless a duly authorized purchase order has been issued for said goods and/or services. The purchase order number must appear on all invoices, packing slips and all correspondence concerning the order.

14. ORDER/CONTRACT

Vendor agrees that by submitting an offer (i.e. Request for Quotation) which is accepted by the County (i.e. Purchase Order, Term Contract Notice) a binding contract is formed in accordance with the County’s terms, conditions and specifications as set forth in the solicitation and this purchase order. Vendor certifies that the offer has been made by an officer or employee having the authority to bind the Vendor. Accordingly, payment will only be made to the company and the address as provided in the Vendor’s offer unless prior written authorization is received from the County.

15. PRICING

(a) Unless specifically requested in the specifications, any response containing modifying or escalation clauses shall be rejected.

(b) The price offered must be in accordance with the unit of measure provided on the response page(s). One (1) space or line requires only one (1) single, fixed unit price. Anything other than a single, fixed unit price shall result in the rejection of your response.

(c) Vendor warrants by virtue of submitting an offer that prices shall remain firm for a period of ninety (90) days from the date of opening to allow for evaluation and award.

(d) Prices shall remain firm for the initial and any subsequent term unless modified by a special condition.

(e) All unit prices offered should be within two (2) decimal points. If vendor’s pricing offered exceeds two (2) decimal points, Purchasing reserves the right to round up or down accordingly.

(f) In the event of mathematical error(s), the unit price shall prevail and the vendor’s total offer shall be corrected accordingly. QUOTES

HAVING ERASURES OR CORRECTIONS MUST BE INITIALED

BY THE VENDOR PRIOR TO SUBMISSION TIME. IF THE

CORRECTION IS NOT PROPERLY INITIALED, OR IF THE

INTENT OR LEGIBILITY OF THE CORRECTION IS NOT

CLEAR, THE RFQ SHALL BE REJECTED.

16. DELIVERIES

Deliveries are to be made Monday through Friday, excluding holidays, unless otherwise stipulated.

17. INSPECTION/ACCEPTANCE

All goods and/or services provided on this Purchase Order are subject to inspection and acceptance upon receipt or completion by an authorized representative of the County. Payment shall not be authorized until the goods and/or services have been received, accepted and properly invoiced.

18. QUANTITIES

Quantities specified in the order/contract cannot be changed without County approval. Goods shipped in excess of quantity designated may be returned at Vendor’s expense.

19. DISCRIMINATION PROHIBITED

Pursuant to Palm Beach County Resolution R-2014-1421, as may be amended, all Vendors doing business with the County shall treat all of its employees equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, gender identity and expression or genetic information. All Vendors shall comply with the following and may use the “Non-Discrimination Policy” form to show compliance. Vendor shall submit to County a copy of its non-discrimination policy, which shall be consistent with the foregoing non-discrimination policy; OR, in the event Vendor does not have a written non-discrimination policy or one that conforms to the County’s policy, the Vendor shall sign and submit to County a statement affirming that it will conform to the County’s non-discrimination policy as set forth in the above-referenced Resolution. The Vendor shall satisfy the requirements set forth herein prior to execution of a contract with County and within a time frame specified by County (normally within two (2) working days of request). Failure to satisfy this requirement shall render your quote non-responsive. It is the responsibility of the Vendor to maintain a written or non-written non-discrimination policy that conforms to the County’s policy as set forth herein throughout the term of the contract. Failure to meet this requirement shall be considered default of contract.

20. LEGAL REQUIREMENTS

The Vendor must strictly comply with all Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the goods and/or services provided herein. The UCC shall prevail as the basis for contractual obligations between the Vendor and the County for any terms and conditions not addressed. The County shall not be liable to the Vendor for any legal fees, court costs, or other legal expenses arising from the interpretation or enforcement of this order/contract, or from any other matter generated by or relating to this order/contract.

21. CRIMINAL HISTORY RECORDS CHECK

ORDINANCE

Pursuant to Palm Beach County Code Section 2-371 through 2-377, the Palm Beach County Criminal History Records Check Ordinance (“Ordinance”), the County shall conduct fingerprint based criminal history record checks on all persons not employed by the County who repair, deliver, or provide goods or services for, to, or on behalf of the County.

A fingerprint based criminal history record check shall be conducted on all employees and subcontractors of vendors, including repair persons and delivery persons, who are unescorted when entering a facility determined to be critical to the public safety and security of the County.

County facilities that require this heightened level of security are identified in Resolution R-2003-1274, as may be amended. The vendor is solely responsible for understanding the financial, schedule, and staffing implications of this Ordinance. Further, the vendor acknowledges that its pricing offered includes any and all direct or indirect costs associated with compliance of this Ordinance, except for the applicable FDLE/FBI fees that shall be paid by the County.

22. PUBLIC ENTITY CRIMES

In accordance with the Florida Public Entity Crime Statute 287.132.133, mailto:pbcpaymentmgr@mypalmbeachclerk.com persons and affiliates who are entering into a contract or performing any work in furtherance with Palm Beach County certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the thirty-six

(36) months immediately preceding the date hereof. This notice is required by Florida Statute 287.133 (3) (a).

23. SBE PROGRAM

Item 1 – Policy It is the policy of the Board of County Commissioners of Palm Beach County, Florida, that SBE(s) have the maximum practical opportunity to participate in the competitive process of supplying goods and services to the County. To that end, the Board of County Commissioners adopted a Small Business Ordinance which is codified in Sections 2-80.21 through 2-80.34 (as amended) of the Palm Beach County Code, which sets forth the County’s requirements for the SBE program, and is incorporated in this solicitation. Compliance with the requirements contained in this section shall result in a vendor being deemed responsive to SBE requirements. The provisions of this Ordinance are applicable to this solicitation, and shall have precedence over the provisions of this solicitation in the event of a conflict.

Item 2 – Contract Award Criteria For purchases made as a result of this solicitation, the County shall make an award to the vendor who is certified as a small business with Palm Beach County and who is within 10% of the lowest responsive, responsible vendor, providing that the small business is also deemed responsive and responsible to the terms and conditions of the solicitation.

Item 3 – SBE Certification Only those firms certified as a small business enterprise by Palm Beach County at the time of quote submission shall be counted toward the established SBE goals. Upon receipt of a complete application, IT

TAKES UP TO NINETY (90) DAYS TO BECOME CERTIFIED AS AN

SBE WITH PALM BEACH COUNTY. It is the responsibility of the vendor to confirm the certification of any proposed SBE; therefore, it is recommended that vendors visit the on-line Vendor Directory at www.pbcgov.org/osba to verify SBE certification.

Item 4 – Decertification As part of the consideration for quote award under the SBE Ordinance, any firm/proposer decertified by Palm Beach County shall be considered non-responsive to the SBE requirements.

24. LOCAL PREFERENCE ORDINANCE

In accordance with the Palm Beach County Local Preference Ordinance, a preference may be given to (1) quoters having a permanent place of business in Palm Beach County or (2) quoters having a permanent place of business in the Glades that are able to provide the goods or services within the Glades.

A. Glades Local Preference: Pursuant to the Palm Beach County

Local Preference Ordinance, a 5% Glades Local Preference is given when a Glades business offers to provide the goods or services that will be procured for use in the Glades. If the lowest responsive, responsible quoter is a non-Glades business, all quotes received from responsive, responsible Glades businesses may be decreased by 5%. The original quote amount is not changed. The 5% decrease given for the Glades Local Preference is calculated only for the purpose of determining ranking and award.

B. Local Preference: Pursuant to the Palm Beach County Local

Preference Ordinance, a 5% Local Preference is given to quoters having a permanent place of business in Palm Beach County. If the lowest responsive, responsible quoter is a non-local business; all quotes received from responsive, responsible local businesses may be decreased by 5%. The original quote amount is not changed.

The 5% decrease given for the Local Preference is calculated only for the purpose of determining ranking and award.

C. To receive a Glades Local Preference or a Local Preference

(collectively referred to as “local preference”), a quoter must have a permanent place of business in existence prior to the County’s issuance of this Request for Quotation. A permanent place of business means that the quoter’s headquarters is located in Palm

Beach County or in the Glades, as applicable; or, the quoter has a permanent office or other site in Palm Beach County or in the Glades, as applicable, where the quoter will produce a substantial portion of the goods or services to be purchased. A valid Business Tax Receipt issued by the Palm Beach County Tax Collector is required, unless the quoter is exempt from the business tax receipt requirement by law, and will be used to verify that the quoter had a permanent place of business prior to the issuance of this Request for Quotation. In addition, the attached “Certification of Business Location” and Business Tax Receipt must accompany the quote at the time of quote submission. The Palm Beach County Business Tax Receipt and this Certification are the sole determinant of local preference eligibility. Errors in the completion of this Certification or failure to submit this completed Certification will cause the quoter to not receive a local preference.

25. INDEMNIFICATION

To the extent authorized by law, Vendor shall indemnify, save and hold harmless the County, its employees and agents against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Vendor, or its employees, agents, subcontractors or assignees pursuant to the terms and conditions of this order/contract.

26. SAFETY DATA SHEETS (SDS)

Any toxic substance provided to the County as a result of this solicitation or resultant order/contract shall be accompanied by its SDS.

27. ENDORSEMENTS

No endorsements by the County of the goods and/or services will be used by the Vendor in any way, manner or form.

28. VENUE AND GOVERNING LAW

Any and all legal actions arising from or necessary to enforce this order/contract will be held in Palm Beach County and shall be interpreted according to the laws of Florida.

29. PUBLIC RECORDS

Any information submitted relating to this order/contract will become a public document pursuant to Section 119.07, Florida Statutes.

30. SALES PROMOTIONS / PRICE REDUCTIONS

Should sales promotions occur during the term of the order/contract that lower the price of the procured item, the successful vendor shall extend to the County the lower price offered by the manufacturer on any such promotional item. Further, any price decreases effectuated during the order/contract period by reason of market change or otherwise, shall be passed on to the County. Additionally, anytime after award, the vendor may offer a reduced price which shall remain in effect for the duration of the order/contract.

31. PERFORMANCE DURING EMERGENCY

By submitting an offer, vendor agrees and promises that, during and after a public emergency, disaster, hurricane, flood, or acts of God, the County shall be given “first priority” for all goods and services under this order/contract. Vendor agrees to provide all goods and services to the County during and after the emergency at the terms, conditions, and prices as provided in this solicitation on a “first priority” basis. Vendor shall furnish a 24-hour phone number to the County in the event of such an emergency. Failure to provide the stated priority during and after an emergency shall constitute breach of contract and make the vendor subject to sanctions from doing further business with the County.

32. PALM BEACH COUNTY OFFICE OF THE

INSPECTOR GENERAL AUDIT REQUIREMENTS

Pursuant to Palm Beach County Code, Section 2-421-2-440, as amended, Palm Beach County’s Office of Inspector General is authorized to review past, present and proposed County contracts, transactions, accounts, and records. The Inspector General’s authority includes, but is not limited to, the power to audit, investigate, monitor, and inspect the activities of entities contracting with the County, or anyone acting on their behalf, in order to ensure compliance with contract requirements and to detect corruption and fraud.

33. BUSINESS INFORMATION

If vendor is a Joint Venture for the goods/services described herein, vendor shall, upon request of Palm Beach County, provide a copy of the Joint Venture Agreement signed by all parties.

SPECIAL CONDITIONS

34. GENERAL / SPECIAL CONDITION PRECEDENCE

In the event of conflict between General Conditions and Special Conditions, the provisions of the Special Conditions shall have precedence.

35. QUALIFICATION OF BIDDERS

This bid shall be awarded only to a responsive and responsible bidder, qualified to provide the goods and/or service specified. The bidder shall, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory performance record. Such information may include an adequate financial statement of resources, the ability to comply with required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

The bidder should submit the following information with their bid response; however, if not included, it shall be the responsibility of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within two working days of request). Failure of a bidder to provide the required information within the specified time frame is considered sufficient cause for rejection of their bid. Information submitted with a previous bid shall not satisfy this provision.

A. List a minimum of three (3) references in which similar goods and/or services have been provided within the past three (3) years including scope of work, contact names, addresses, e-mail addresses, telephone numbers and dates of service on the attached reference sheet included herein. A contact person shall be someone who has personal knowledge of the bidder’s performance for the specific requirement listed. Contact person must have been informed that they are being used as a reference and that the County may be calling them. DO NOT list persons who are unable to answer specific questions regarding the requirement.

B. The bidder must provide written evidence (copies of current licenses/certifications) that show that the firm (bidder) or a principal in the firm be licensed to contract the scope of work in Palm Beach County with the following:

1. State of Florida Certified Elevator Inspector (CEI) License

2. Qualified Elevator Inspector (QEI) certificate from a national credentialing entity.

36. CRIMINAL HISTORY RECORDS CHECK

This solicitation includes sites and/or buildings which have been designated as either “critical facilities” or "criminal justice information facilities" pursuant to Palm Beach County Code Section 2-371 through 2-377, the Palm Beach County Criminal History Records Check Ordinance (“Ordinance”), and Resolution R-2003-1274, as amended. County staff representing the User County Department will contact the recommended awardee(s) and provide specific instructions for meeting the requirements of this Ordinance. This provision applies to and must be adhered to by all vendors, contractors, and subcontractors of contractors, including repair persons and delivery persons, who are unescorted when entering critical facilities or criminal justice information facilities.

Individuals passing the background check will be issued a badge. Contractor shall make every effort to collect the badges of its employees and its subcontractors’ employees upon conclusion of the contract work and return them to the County.

If the contractor or its subcontractor terminates an employee who has been issued a badge, the Contractor must notify the County within two (2) hours. At the time of termination, the contractor shall retrieve the badge and return it to the County in a timely manner. The County reserves the right to suspend any Contractor that; 1) does not comply with the requirements of County Code Section 2-371 through 2-377 as amended; 2) does not contact the County regarding a terminated contractor employee or subcontractor employee within the stated time; or 3) fails to make a good faith effort in attempting to comply with the badge retrieval policy.

37. AWARD (LOT-BY-LOT)

Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on a lot-by-lot basis. The County reserves the right to reject bids which would result in an award which is financially disadvantageous to the County. An award may be considered financially disadvantageous when it would result in an award to a bidder for less than $1,000, or when it would result in awards of multiple small fragments. This policy is predicated on avoidance of increased administrative costs and operational complexity. Therefore, it is necessary for a bidder to bid on every item in the particular lot for which the bidder submits a bid in order to have a bid considered. It is also required that the bidder carefully consider each item, and make sure that each one meets the specifications as indicated. In the event that one item does not meet such specifications for that lot, the entire lot will be considered non-responsive. Additionally, if a bidder enters a No Bid, or N/A for any item in that lot, they will be considered non-responsive for that lot.

38. METHOD OF ORDERING (TERM CONTRACT)

A contract shall be issued for a term of twelve (12) months or until the estimated amount is expended, at the discretion of the County. The County will order on an “as needed” basis.

39. AS SPECIFIED

A term contract delivery order (DO) will be issued to the successful bidder with the understanding that all services rendered must meet the specifications herein.

40. RENEWAL OPTION

The successful bidder shall be awarded a contract for twelve (12) months with the option to renew for four (4) additional twelve (12) month period(s). The option for renewal shall only be exercised upon mutual written agreement and with all original terms, conditions and unit prices adhered to with no deviations. Any renewal shall be subject to the appropriation of funds by the Board of County Commissioners. A renewal shall be revoked if a vendor is suspended by the Purchasing Department prior to the commencement of the renewal period.

41. OPTIONS

Options shall be accepted at the sole discretion of Palm Beach County. Options shall not be considered in the evaluation of the award but must be completed in order to be responsive to the solicitation.

42. ADDITIONS/DELETIONS

The County has the option to add or remove elevators, escalators, wheelchair lifts, platform lifts and dumbwaiters, temporarily or permanently, from the contract, at anytime. The price for any additional equipment is based on the price provided on the response page. Additional equipment shall be added to the appropriate Lot based on geographical location.

43. RE-INSPECTIONS

Re-inspections shall be necessary if at the time of inspection a violation exists which cannot be immediately corrected in the presence of the Inspector. The price for re-inspections shall be based on the price provided on the response page.

44. WORK SITE SAFETY/SECURITY

The successful bidder shall at all times guard against damage or loss to the property of Palm Beach County, the bidder’s own property, and/or that of other contractors, and shall be held responsible for replacing or repairing any such loss or damage. When applicable, the successful bidder shall provide fences, signs, barricades, flashing lights, etc. necessary to protect and secure the work site(s) and insure that all County, State of Florida, OSHA, and other applicable safety regulations are met. Additionally, successful bidder shall provide for the prompt removal of all debris from Palm Beach County property. Palm Beach County may withhold payment or make such deductions as deemed necessary to ensure reimbursement or replacement for loss or damage to property through negligence of the successful bidder or its agents.

45. INSURANCE REQUIRED

It shall be the responsibility of the successful bidder to provide evidence of the following minimum amounts of insurance coverage to Palm Beach County, c/o Insurance Tracking Services, Inc. (ITS), P.O. Box 20270, Long Beach, CA 90801.

Subsequently, the successful bidder shall, during the term of the Contract, and prior to each renewal thereof, provide evidence of insurability to ITS at pbc@instracking.com or fax (562) 435-2999, which is Palm Beach County’s insurance management system, prior to the expiration date of each and every insurance required herein.

Commercial General Liability Insurance. Successful bidder shall maintain Commercial General Liability Insurance, or similar form, at a limit of liability not less than $500,000 Each Occurrence for Bodily Injury, Personal Injury and Property Damage Liability. Coverage shall include Premises and/or Operations, Independent Contractors, Products and/or Completed Operations, Personal Injury/Advertising Liability, Contractual Liability and Broad Form Property Damage coverages. Coverage for the hazards of explosion, collapse and underground property damage (X-C-U) must also be included when applicable to the work to be performed. This coverage shall be endorsed to include Palm Beach County as an Additional Insured.

Business Auto Liability Insurance. Successful bidder shall maintain Business Auto Liability Insurance at a limit of liability not less than $500,000 Combined Single Limit Each Accident for all owned, non-owned, and hired automobiles.

(In this context, the term “Autos” is interpreted to mean any land motor vehicle, trailer or semi trailer designed for travel on public roads.) In the event successful bidder neither owns nor leases automobiles, the Business Auto Liability requirement shall be amended allowing successful bidder to maintain only Hired & Non-Owned auto Liability and shall provide either an affidavit or a letter on company letterhead signed by the bidder indicating either the bidder does not own any vehicles, and if vehicles are acquired throughout the term of the contract, bidder agrees to purchase “Owned Auto” coverage as of the date of acquisition. This amended requirement may be satisfied by way of endorsement to the Commercial General Liability, or separate Business Auto coverage form.

Workers’ Compensation and Employer’s Liability Insurance. Successful bidder shall maintain Workers’ Compensation & Employer’s Liability Insurance in accordance with Florida Statute Chapter 440.

A signed Certificate or Certificates of Insurance, evidencing that required insurance coverages have been procured by the successful bidder in the types and amounts required hereunder shall be transmitted to the County via the Insurance Company/Agent within a time frame specified by the County (normally within 2 working days of request). Failure to provide required insurance shall render your bid non responsive.

Except as to Business Auto, Workers’ Compensation and Employer’s Liability (and Professional liability, when applicable), said Certificate(s) shall clearly confirm that coverage required by the contract has been endorsed to include Palm Beach County as an Additional Insured.

Said Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day endeavor to notify due to cancellation (10 days for nonpayment of premium) or non-renewal of coverage. It is the responsibility of the successful bidder to ensure that all required insurance coverages are maintained in force throughout the term of the contract. Failure to maintain the required insurance shall be considered default of contract.

All insurance must be acceptable to and approved by County as to form, types of coverage and acceptability of the insurers providing coverage.

Bidder shall agree that all insurance coverage required herein shall be provided by Bidder to County on a primary basis.

mailto:PBC.Contracts@instracking.com

SPECIFICATIONS

PURPOSE AND INTENT

The sole purpose and intent of this Request for Quotation (RFQ) is to secure firm pricing and establish a term contract for annual and five (5) year safety inspections of all elevators, escalators, wheelchair lifts, platform lifts and dumbwaiters at various locations throughout Palm Beach County.

GENERAL/ SCOPE OF WORK

A safety inspection shall be made once every twelve (12) months for elevators, escalators, wheelchair lifts, platform lifts and dumbwaiters at various building locations. In addition, the five (5) year weighted/load inspections on all traction elevators shall be completed as required in lieu of the annual inspection during the required year. The inspections shall be completed using the most current approved Department of Business and Professional Regulation Elevator Inspection Report (currently form HR 5023-003). All electrical/mechanical and related equipment shall be inspected to be in accordance with the most current American National Standard Safety Code for Elevators and Escalators, ASME A 17.3- 1996; Guide for Inspection of Elevators, Escalators and Moving Walks, ASME A 17.2-2004; Chapter 399.061 FS; Chapter 61 c-5 Florida Admissible Code; National Electric Code 1997; National Fire Protection Association (NFPA) 2002; and Americans with Disabilities Act.

COUNTY’S RESPONSIBILITIES

The County shall:

Designate an authorized County Representative for each location.

Coordinate with the elevator/escalator maintenance successful bidder and the elevator/ escalator safety inspection successful bidder ten (10) working days prior to the preferred date and time of inspection. Mutually they will schedule a satisfactory schedule to accomplish the annual inspections.

Notify the successful bidder as to where inspection is required at the time of scheduling. All the items that are listed on the response page identify the type of inspection(s) that are required. Depending on when and what kind of inspection was performed will determine what is required each year. The County reserves the right to modify the schedule accordingly.

SUCCESSFUL BIDDER’S RESPONSIBILITES

The successful bidder shall:

Perform all inspections between the hours of, 8 a.m. to 5:00 p.m, Monday through Friday.

Upon completion of each inspection, contact the designated County Representative to advise of the completion of inspection and provide a copy of the report form HR 5023-003 Elevator Inspection Report and forward a copy to the Department of Business and Professional Regulation, Division of Hotel and Restaurants, Bureau of Elevator Safety at 1940 N. Monroe St. Suite 60, Tallahassee, FL. 32399-1002.

Include on the reports the location, address, serial number and equipment. This information shall correspond with the information included on the elevator/escalator Certificate of Operation.

Encumber all costs associated with distributing all forms to the necessary locations.

PAYMENT

Payment is based on the price provided on the Request for Quotation response pages. Payment shall be rendered ONLY upon the County’s satisfaction and acceptance of service rendered. No additional compensation shall be paid for travel, fuel, mileage, mobilization, demobilization, or any/all incidental expenses that may arise from this service.

SPECIFICATIONS

DEFINITIONS

Lot #1 – CRIMINAL JUSTICE COMPLEX (CJC): 3228 Gun Club Road, West Palm Beach.

Lot #2 – CENTRAL REGION: Lake Worth Road north to Okeechobee Blvd. (includes Lake

Worth Road).

Lot #3 - SOUTH REGION: Lake Worth Road south to the Broward County Line (does not include Lake Worth Road).

Lot #4 – NORTH REGION: Okeechobee Blvd. north to the Martin County Line (includes

Okeechobee Blvd.).

Lot #5 – WEST REGION: All of Palm Beach County geographical area, west of the 20 mile bend (i.e. Belle Glade, South Bay & Pahokee)

Lot #6 – GOVERNMENTAL CENTER: 301 N. Olive Ave, WPB; 215 N. Olive Ave, WPB; 505 Banyan

Blvd, WPB; 205 N. Dixie Hwy, WPB; 401 N. Dixie Hwy, WPB;

300 N. Dixie Hwy

Lot #7 – PBIA: 1000 Turnage Blvd., WPB; 11600 Aviation Blvd, PBG

RESPONSE PAGE

LOT #1 – CRIMINAL JUSTICE COMPLEX (CJC), ANNUAL INSPECTIONS

ITEM

NO. LOCATION / DESCRIPTION QUANTITY UNIT

UNIT PRICE

TOTAL OFFER

1.

CJC, Bldg. C & D, 3228 Gun Club Road, West Palm Beach, Dover/Hydraulic, Passenger, 6-stop 4 EA $ $

2.

CJC, Bldg. C & D, 3228 Gun Club Road, West Palm Beach, Dover/Hydraulic, Platform Lift, 2-stop 2 EA $ $

3.

CJC Bldg. B, 3228 Gun Club Road, West Palm Beach Dover/Hydraulic, Passenger, 2-stop 1 EA $ $

4.

CJC, Sheriff’s Office, Bldg. A, 3228 Gun Club Road, West Palm Beach, Miami/Hydraulic, Passenger, 2-stop 2 EA $ $

5.

CJC, Sheriff’s Office, Bldg. A, 3228 Gun Club Road, West Palm Beach Schindler/Hydraulic, Passenger, 2-stop 2 EA $ $

6.

CJC, Sheriff’s Office, Bldg. A, 3228 Gun Club Road, West Palm Beach, Schindler/Hydraulic, Passenger, 3-stop 1 EA $ $

7.

CJC, East Connector, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/ Traction, Passenger, 12-stop 2 EA $ $

8.

CJC, Visitor’s West, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/ Traction, Passenger, 7-stop 2 EA $ $

9.

CJC, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/Traction, Passenger, 8-stop 2 EA $ $

10.

CJC, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/Hydraulic, Passenger, 2-stop 3 EA $ $

OFFER LOT #1 (ITEMS 1 THRU 10) $

Continued…….

FIRM NAME: _____________________________________________________________________

LOT #1A – CRIMINAL JUSTICE COMPLEX (CJC), FIVE YEAR INSPECTIONS

CJC, East Connector, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/ Traction, Passenger, 12-stop 2 EA $ $

2.

CJC, Visitor’s West, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/ Traction, Passenger, 7-stop 2 EA $ $

3.

CJC, South Tower, 3228 Gun Club Road, West Palm Beach, Montgomery/Traction, Passenger, 8-stop 2 EA $ $

OFFER LOT #1A (ITEMS 1, 2 & 3) $

TOTAL OFFER (LOT #1 AND LOT# 1A) $_____________

LOT #1 “OPTION PER TERM AND CONDITION #41

**Failure to complete this section shall render your bid non-responsive**

ADDITIONAL EQUIPMENT FOR ANNUAL INSPECTIONS PER TERM AND CONDITION #42

• Elevators $

• Escalator $

• Wheelchair lift $_____________

• Platform Lifts $_____________

• Dumbwaiters $_____________

RE-INSPECTION, FOR ANNUAL INSPECTIONS, IF NECESSARY, PER TERM AND CONDITION #43

ADDITIONAL EQUIPMENT FOR FIVE YEAR INSPECTIONS PER TERM AND CONDITION #42

RE-INSPECTION, FOR FIVE YEAR INSPECTIONS, IF NECESSARY, PER TERM AND CONDITION #43

LOT #2 – CENTRAL REGION, ANNUAL INSPECTIONS

Airport Center, Bldg. 1, 100 Australian Avenue, West Palm Beach, Dover/Hydraulic, Passenger, 5-stop 2 EA $ $

2.

Airport Center, Bldg. 2, 2195 Southern Blvd., West Palm Beach Dover/Hydraulic, Passenger, 5-stop 2 EA $ $

3.

Community Services Main Building, 810 Datura Street, West Palm Beach, Dover/Hydraulic, Passenger, 3-stop 1 EA $ $

4.

Emergency Operations Center, 20 South Military Trail, West Palm Beach, Miami/Hydraulic, Passenger, 2-stop 1 EA $ $

5.

Emergency Operations Center, 20 South Military Trail, West Palm Beach, Savaria, Wheelchair Lift, 2-stop 1 EA $ $

6.

Herman W. Brice Fire Rescue Complex, 405 Pike Road, West Palm Beach, Thyssenkrupp/Hydraulic, Passenger, 2-stop 1 EA $ $

7.

Okeeheelee Park Golf Club House 1200 Country Club Way, West Palm Beach Otis/Hydraulic, Passenger, 2-stop 1 EA $ $

8.

Central Region Operations Center (CROC), 8100 Forest Hill Blvd., West Palm Beach Schindler/Hydraulic, Passenger, 2-stop 1 EA $ $

9.

Four Points, 50 S. Military Trail, West Palm Beach, Kone/Traction, Passenger, 2-Stop. 1 EA $ $

OFFER LOT #2 (ITEMS 1 THRU 9) $

LOT #2A – CENTRAL REGION, FIVE YEAR INSPECTIONS

Four Points, 50 S. Military Trail, West Palm Beach, Kone/Traction, Passenger, 2-Stop. 1 EA $ $

OFFER LOT #2A (ITEM 1) $

TOTAL OFFER (LOT #2 AND LOT 2A) $ ____________

LOT #2 “OPTION” PER TERM AND CONDITION #41

ADDITIONAL EQUIPMENT FOR ANNUAL INSPECTIONS, PER TERM AND CONDITION #42

RE-INSPECTION, FOR ANNUAL INSPECTIONS, IF NECESSARY, PER TERM AND CONDITION #43

ADDITIONAL EQUIPMENT FOR FIVE YEAR INSPECTIONS, PER TERM AND CONDITION #42

RE-INSPECTION, FOR FIVE YEAR INSPECTIONS, IF NECESSARY, PER TERM AND CONDITION #43

LOT #3 – SOUTH REGION, ANNUAL INSPECTIONS

Morikami Museum , 4000 Morikami Park Road, Delray Beach, Dover/Hydraulic, Passenger, 2-stop 1 EA $ $

2.

Morikami Museum, 4000 Morikami Park Road, Delray Beach, American Stair Wheelchair Lift, 2-stop 1 EA $ $

3.

Water Utilities SRWFR, Pretreatment Bldg, 12751 Hagen Ranch Road, Boynton Beach, Mowrey/Hydraulic, Passenger, 4-stop 1 EA $ $

4.

Water Utilities SRWFR, Pretreatment Bldg “A” 12751 Hagen Ranch Road, Boynton Beach, Mowrey/Hydraulic, Freight, 4-stop 1 EA $ $

5.

Water Utilities SRWRF, Digester Building #1, 12751 Hagen Ranch Road, Boynton Beach, Mowrey/Hydraulic, Passenger, 3-stop 1 EA $ $

6.

Water Utilities SRWRF, Digester Building #2, 12751 Hagen Ranch Road, Boynton Beach, Miami/Hydraulic, Passenger, 3-stop 1 EA $ $

7.

West Boynton Park, N & S Press Box, 6000 Northtree Blvd., Boynton Beach, National Wheel-O-Vator/ Hydraulic, Vertical Platform Wheelchair Lift, 2-stop 2 EA $ $

8.

South County Courthouse, Parking Garage, 65 SW 2nd Avenue, Delray Beach, Schindler/Hydraulic, Passenger, 3-stop 1 EA $ $

LOT #3 – SOUTH REGION, ANNUAL INSPECTIONS (continue)

9.

South County Courthouse, 200 West Atlantic Avenue, Delray Beach, Thyssenkrupp / Hydraulic, Passenger, 2-stop 3 EA $ $

10.

South County Courthouse, 200 West Atlantic Avenue, Delray Beach, Dover / Hydraulic, Passenger, 2-stop 3 EA $ $

11.

South County Admin. Complex, 345 S. Congress Avenue, Delray Beach, Dover / Hydraulic, Passenger, 2-stop 1 EA $ $

12.

South County Admin. Complex, 345 S. Congress Avenue, Delray Beach, Miami / Hydraulic, Passenger, 2-stop 1 EA $ $

13.

Delray Beach Health Center, 225 South Congress Avenue, Delray Beach, Mowrey/Hydraulic, Passenger, 2-stop 1 EA $ $

14.

Lantana Health Center, 1250 Southwinds Drive, Lantana, Mowrey/Hydraulic, Passenger, 2-stop 1 EA $ $

TOTAL OFFER LOT #3 (ITEMS 1 THRU 14) $

LOT #3 “OPTION” PER TERM AND CONDITION #41

ADDITIONAL EQUIPMENT PER TERM AND CONDITION #42

RE-INSPECTION, IF NECESSARY, PER TERM AND CONDITION #43

Continued…

LOT #4 – NORTH REGION, ANNUAL INSPECTIONS

Vista Center Garage, 2601 Vista Parkway, West Palm Beach, Thyssenkrupp/Hydraulic, Passenger, 4-stop 2 EA $ $

2.

Vista Center, 2300 Vista Parkway, West Palm Beach, Thyssenkrupp/Hydraulic, Passenger, 4-stop 6 EA $ $

3.

Vista Center OSC FDO BLDG 2633 Vista Parkway, West Palm Beach Thyssenkrupp/Hydraulic, Passenger, 2-stop 1 EA $ $

4.

Vista Facilities Development & Operations, Vehicle Maintenance Facility 2601 Vista Parkway, West Palm Beach, Thyssenkrupp / Hydraulic, Passenger, 2-stop 2 EA $ $

5.

Purchasing Fixed Asset Warehouse Bldg, 2455 Vista Parkway, West Palm Beach, Thyssenkrupp / Hydraulic, Freight, 2-stop 1 EA $ $

6.

North County Governmental Center, 3188 PGA Blvd., Palm Beach Gardens, Mowery / Hydraulic, Passenger, 2-stop 5 EA $ $

7.

North County Governmental Center, 3188 PGA Blvd., Palm Beach Gardens, Thyssenkrupp / Hydraulic, Passenger, 2-stop 2 EA $ $

8.

North County Governmental Center , 3188 PGA Blvd., Palm Beach Gardens, Mowery / Hydraulic, Sally Port, 2-stop 1 EA $ $

9.

Jupiter Farms Park Press Box, 16655 Jupiter Farms Road, Jupiter, Garaventa, Wheelchair lift, 2-stop 1 EA $ $

10.

Phil Foster Marina Building, 900 East Blue Heron Blvd., Riviera Beach, Schindler, Passenger, 2-stop 1 EA $ $

LOT #4 – NORTH REGION, ANNUAL INSPECTIONS (continued)

NO.

LOCATION / DESCRIPTION QUANTITY UNIT

12.

Samuel Friedman Park, 18500 Hamlin Blvd. Loxahatchee, National Wheel-O-Vator, Wheelchair Lift, 2-stop 1 EA $ $

13.

Palm Tran Administration & Maintenance Facility, 3201 Electronics Way, West Palm Beach Miami/Hydraulic, Passenger, 2-stop 1 EA $ $

Philip D. Lewis Center, 1000 45th St. West Palm Beach, Dover/Hydraulic, Passenger, 2-stop 1 EA $ $

TOTAL OFFER LOT #4 (ITEM 1 THRU 14) $

LOT #4 “OPTION” PER TERM AND CONDITION #41

LOT #5 – WEST REGION, ANNUAL INSPECTIONS

LOCATION / DESCRIPTION QUANTITY UNIT

Glades Main Office Building, 2976 State Road #15, Belle Glade, Miami / Hydraulic, Passenger, 2-stop 1 EA $ $

2.

Glades Community Health Center, 38754 State Road #80, Belle Glade, Miami / Hydraulic, Passenger, 2-stop 1 EA $ $

3.

West Detention Center, 38840 State Road #80, Belle Glade, Miami/Hydraulic, Passenger, 2-stop 1 EA $ $

4.

Belle Glade Waste Water Treatment Plant, 2055 W. Canal Street S., Belle Glade, Mowrey/Hydraulic, Passenger, 2-stop 1 EA $ $

TOTAL OFFER LOT #5 (ITEM 1 THRU 4) $

LOT #5 “OPTION” PER TERM AND CONDITION #41

LOT #6 – GOVERNMENTAL CENTER, ANNUAL INSPECTIONS

Governmental Center, 301 N. Olive Ave, West Palm Beach Montgomery/Traction, Passenger, 12-stop 6 EA $ $

2.

Governmental Center Garage 301 N. Olive Ave, West Palm Beach Montgomery/Hydraulic, Freight, 5-stop 1 EA $ $

3.

Governmental Center Garage 215 N. Olive Ave, West Palm Beach Elevator Control/Mowery/Hydraulic Passenger, 6-stop 2 EA $ $

4.

Government Center Garage, 215 N Olive Ave. West Palm Beach, Garventaxpress II, Wheelchair lift, 2-stop 1 EA $ $

5.

Judicial Center Garage, 505 Banyan Blvd, West Palm Beach, Schindler/Hydraulic, Passenger, 6-stop 4 EA $ $

6.

Judicial Center Garage, 505 Banyan Blvd, West Palm Beach, Schindler/Hydraulic, Passenger, 2-stop 1 EA $ $

7.

Judicial Center Garage, 505 Banyan Blvd, West Palm Beach, Schindler/Escalator, Passenger, 15’ rise, 32” step Width 2 EA $ $

8.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery,GRLS, Pass/Duplex, 11-stop 1 EA $ $

9.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery,GRLS, Selective Collective, 11-stop 1 EA $ $

10.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery, GRLS, Pass/Group Automatic, 11-stop 8 EA $ $

11.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery, GRD, Pass/Simplex Selective Collective, 6-stop 1 EA $ $

LOT #6 – GOVERNMENTAL CENTER, ANNUAL INSPECTIONS

12.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery,GRD, Pass/Duplex Selective Collection, 4-stop 2 EA $ $

13.

Courthouse 205 N. Dixie Hwy, West Palm Beach Montgomery,GRD, Prisoner/Simplex Selective Collective, 7-stop 2 EA $ $

14.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery,GRD, Prisoner Pass/Simplex Selective Collective, 6-stop 1 EA $ $

15.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery,GRD, Serv/Simplex, 7-stop 1 EA $ $

16.

Courthouse 205 N. Dixie Hwy, West Palm Beach, Montgomery/Escalator, 16’rise/32” wide 6 EA $ $

17.

SA/PD

401 N. Dixie Hwy, West Palm Beach, Montgomery, GRLS, Passenger 6-stop 4 EA $ $

18.

Historical Courthouse, 300 N. Dixie Hwy, West Palm Beach, Schindler/Hydraulic, Passenger, 4-stop 2 EA $ $

OFFER LOT # 6 (ITEMS 1 THRU 18) :$

LOT #6A – GOVERNMENTAL CENTER, FIVE YEAR INSPECTIONS

Governmental Center, 301 N. Olive Ave, West Palm Beach Montgomery/Traction, Passenger, 12-stop 6 EA $ $

OFFER LOT # 6 (ITEM 1) $

TOTAL OFFER (LOT 6 AND LOT 6A) $_____________

Continued …..

LOT #6 “OPTION” PER TERM AND CONDITION #41

ADDITIONAL EQUIPMENT FOR ANNUAL INSPECTIONS PER TERM AND CONDITION #42

RE-INSPECTION FOR ANNUAL INSPECTIONS, IF NECESSARY, PER TERM AND CONDITION #43

ADDITIONAL EQUIPMENT FOR FIVE YEAR INSPECTIONS PER TERM AND CONDITION #42

RE-INSPECTION FOR FIVE YEAR INSPECTIONS, IF NECESSARY, PER TERM AND CONDITION #43

LOT #7 – PALM BEACH COUNTY DEPARTMENT OF AIRPORTS ANNUAL INSPECTIONS

BUILDING ID # / LOCATION /

DESCRIPTION QUANTITY UNIT

ID #1, #2, #3, #4, #5 & #6

Main Terminal, West Elevator Lobby Montgomery/ Traction, Passenger, 7-Stop 6 EA $ $

2.

ID #7, #8, #9, #10, #11 & #12

Main Terminal, East Elevator Lobby Montgomery/ Traction, Passenger, 7-Stop 6 EA $ $

3.

ID #13: Terminal East End Montgomery/ Hydraulic, Freight, 2-Stop

1 EA $ $

4.

ID #14: Concourse A-B Connector Montgomery/Hydraulic, Passenger, 2-Stop

1 EA $ $

5.

ID #15: Federal Insp. Services Montgomery/ Hydraulic, Passenger, 2-Stop 1 EA $ $

6.

ID #16: West People Tube to Long Term Parking Lot, Montgomery/ Hydraulic, Passenger, 2-Stop 1 EA $ $

7.

ID #17: East People Tube to Long Term Parking Lot, Montgomery/ Hydraulic, Passenger, 2-Stop 1 EA $ $

8.

ID #18: Long Term Parking West Montgomery Hydraulic, Passenger, 4-Stop 1 EA $ $

9.

#19 Long Term Parking West Montgomery/ Hydraulic, Passenger, 4-Stop 1…