Elevator Preventive Maintenance & Services

The City of Huntsville is seeking a qualified contractor for comprehensive Elevator Preventive Maintenance & Services across city-owned facilities through Bid #32-2025-14. The procurement requires a contractor to provide all labor, equipment, materials, tools, licensing, and services necessary to ensure continuous and efficient operation of elevators, including monthly, semi-annual, and annual preventative maintenance, as well as repair and servicing on an as-needed basis. Key qualifications for bidders include maintaining a local service office within 50 miles of Huntsville and having at least three certified elevator service technicians. The bid was issued on March 12, 2025, with questions due by March 27, 2025, and bid submissions required by April 3, 2025, at 2:00 PM CST. Evaluation criteria will consider the lowest responsive and responsible bidder, taking into account price, conformity to specifications, financial ability, previous performance, and other objective factors. The initial contract term is one year from the award date, with the City reserving the option to extend the contract for up to two additional one-year terms. Bidders must submit a 5% bid bond not exceeding $10,000, and successful bidders for projects over $100,000 must provide performance and payment bonds.

The solicitation contains specific requirements for insurance, including general liability coverage of $2,000,000 aggregate and $1,000,000 per occurrence, automobile liability of $1,000,000, and workers' compensation as mandated by Alabama statute. Bidders must comply with the Alabama Immigration Act and E-Verify requirements, which may restrict participation for certain organizations. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement appears open to qualified contractors meeting the technical and administrative requirements. The contract does not specify a precise budget range, but the requirement for bid and performance bonds suggests a significant project scope. No information is provided about incumbent vendors or existing technological infrastructure that might require integration. Potential contractors should carefully review the full bid document to ensure complete compliance with all technical specifications, local regulations, and submission requirements for this elevator maintenance contract.