Elevator Maintenance

Lubbock County, Texas is issuing Invitation to Bid (ITB) 260102 for comprehensive elevator maintenance services across multiple county facilities. The procurement encompasses preventative maintenance, repairs, and adjustments for thirteen elevators located in five buildings: the Courthouse (six elevators), the Lubbock County Detention Center (two passenger elevators), the Lubbock-Crosby County Supervision and Corrections Department building (one passenger elevator), and 916 Main Street (five elevators of varying configurations including geared and hydraulic units). The successful contractor must provide all supplies, materials, labor, supervision, tools, equipment, and lubricants necessary for full service coverage, with regular maintenance performed Monday through Friday from 8:00 A.M. to 5:00 P.M. excluding county holidays, and emergency response required within thirty minutes for trapped personnel and two hours for other repairs. All work must comply with current applicable safety codes including ANSI A17.1 standards with annual Q.E.I. testing included at no additional cost. Bidders must demonstrate five years of previous experience maintaining comparable elevator equipment, provide three references from companies within two hundred miles of Lubbock, Texas, and maintain mechanics with experience in identical equipment types and residence within twenty miles of the Lubbock County Courthouse. The initial contract term runs one year from April 1, 2026, through March 31, 2027, with an option for four additional one-year renewals at the discretion of Lubbock County Commissioners' Court. Sealed bids or electronic submissions through the Bonfire portal are due by Tuesday, February 10, 2026, at 2:00 P.M., with a pre-bid conference scheduled for Tuesday, January 27, 2026, at 10:30 A.M. at the Lubbock County Courthouse. Evaluation will be based on annual cost proposals and itemized labor rates for mechanics and helpers during normal and overtime periods.

The solicitation does not specify set-asides for disadvantaged enterprises or restrictions limiting organizational type eligibility. No incumbent vendor or current contractor information has been identified in the procurement documents. Contractors must maintain comprehensive insurance coverage including worker's compensation at statutory limits, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, and auto liability of $1,000,000 per occurrence. Bidders must complete and submit several mandatory compliance certifications including a Vendor Acknowledgment form, Non-Collusive Bidding Certificate, Certificate Regarding Lobbying, and Certificate Regarding Energy that addresses prohibitions on boycotting energy companies and discrimination against firearm entities unless the vendor qualifies for an exemption. Lubbock County favors fixed pricing but may consider price escalation requests at renewal terms only, provided contractors submit written supplier confirmation of percentage increases at least sixty days before contract expiration. No specific budget or award value range has been disclosed in the available solicitation documents.