7-ITB 260102 Elevator Maintenance.pdf

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LUBBOCK COUNTY, TEXAS

INVITATION TO BID

ITB 260102

ELEVATOR MAINTENANCE

Lubbock County Facilities Maintenance

I. INSTRUCTIONS

A. Offerers may submit bids electronically by uploading documents required in Exhibit A at Lubbock County partner’s website, Bonfire. If submitting electronically, do not submit paper documents.

Refer to Exhibit A for Bonfire Submission Instructions. If you choose to submit a hard copy, submit one original paper copy of your submittal to the office of the Director of Purchasing:

Physical: LUBBOCK COUNTY PURCHASING DEPARTMENT Attn: DIRECTOR OF PURCHASING

916 MAIN STREET, SUITE #503

LUBBOCK, TEXAS 79401

Mailing: LUBBOCK COUNTY PURCHASING DEPARTMENT Attn: DIRECTOR OF PURCHASING

PO BOX 10536

LUBBOCK, TEXAS 79408

This Invitation to Bid is for your convenience in submitting an offer for the referenced services for Lubbock County.

Sealed bids or electronic submittals through the Bonfire portal, shall be received until:

Tuesday, February 10, 2026, prior to 2:00 P.M., MARK ENVELOPE: ITB 260102 Elevator Maintenance

In the event of inclement weather and County Offices are officially closed on an ITB opening day, ITBs will be received until 2:00 p.m. of the next business day, at which time said ITBs will be publicly opened.

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The documents shown in Exhibit A are required to be submitted in your bid/offer package. It is the bidder’s responsibility to be thoroughly familiar with all requirements and specifications. Be sure you understand the requirements before you return your bid/offer package.

FAILURE TO RETURN THE FOLLOWING FORMS MAY DEEM YOUR BID AS NON-RESPONSIVE.

• Bid Table (as posted in Bonfire)

• Attachment I – Vendor References

• Qualifications of Contractor Documents

• Non-Collusive Bidding Certificate

• Cooperative Purchasing Agreement

• Vendor Acknowledgement

• Certificate Regarding Lobbying

• Certificate Regarding Energy Companies and Firearm Entities or Firearm Trade Associations Acknowledgement

A PRE-BID CONFERENCE will be held on Tuesday, January 27, 2026, at 10:30 A.M. at the Lubbock County Courthouse at 904 Broadway, Lubbock, TX. Attendance by prospective prime bidders is recommended. Contractors are responsible for any information obtained during the pre-bid conference, including those not in attendance.

B. IT IS UNDERSTOOD THAT Lubbock County reserves the right to accept or reject any and/or all bids as it shall be in the best interest of Lubbock County. Receipt of any bids shall under no circumstances obligate Lubbock County to accept the lowest bid. The award shall be given to the responsible bidder whose bid is determined to be the lowest responsive bid.

Lubbock County utilizes County Purchase Orders as its primary means of encumbering funds and pays for goods and services utilizing Vendor invoices. In the event Governmental Entities utilizing InterGovernmental Contracts use other payment methods, including but not limited to, purchasing cards, debit cards, check requests or other methods which cause the Vendor to incur service, processing, or other fees, these fees are the responsibility of that Governmental Entity, unless otherwise negotiated with the Vendor.

C. BIDS SHALL include all required documents. Each paper submittal shall be placed in a sealed envelope, manually signed in ink by a person having authority to bind the firm in a contract and

3 | P a g e marked clearly on the outside. Electronic bids shall be submitted via Bonfire following the instructions for electronic submittal included in Exhibit A.

D. LATE BIDS: Bids received in County Purchasing Office after submission deadlines shall be returned unopened and will be considered void and unacceptable. Lubbock County is not responsible for lateness of mail, carrier, etc., and time/date stamp clock in Purchasing Office shall be the official time of receipt.

E. ALTERING BIDS: Any interlineation, alteration, or erasure made before receiving time must be initialed by the signer of the proposal, guaranteeing authenticity.

F. WITHDRAWAL OF PROPOSAL: A bid may not be withdrawn or cancelled by the bidder for a period of ninety (90) days following the date designated for the receipt of bids, and bidder so agrees upon submittal of their bid.

G. BIDS WILL BE received and publicly acknowledged at the location, date, and time stated above.

Bidders, their representatives and interested persons may be present.

H. SUBMITTAL OF CONFIDENTIAL MATERIAL: The Owner considers all Bid information, documentation and supporting materials submitted in response to this Invitation to Bid to be non-confidential and/or non-proprietary in nature, and therefore, shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Sec. 552.001, et seq.) after the award of the contract except for trade secrets and confidential information which the Offeror identifies as proprietary. Any material that is to be considered as CONFIDENTIAL/PROPRIETARY in nature must be clearly marked on each applicable page as such by the bidder. Marking your entire proposal CONFIDENTIAL/Proprietary is not in conformance with the Texas Public Information Act (Texas Government Code, Sec. 552.001, et seq.).

I. DISCLOSURE OF CERTAIN RELATIONSHIPS: Chapter 176 of the Texas Local Government Code requires that any bidder or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the bidder or person's affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the records administrator of Lubbock County no later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed as defined in 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. A copy of the law is available at:

http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.176.htm. The forms for reporting are available at: http://www.ethics.state.tx.us/forms/CIQ.pdf .

By submitting a response to this request, the bidder represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. If required, send completed forms to the Lubbock County Clerk's Office located at 904 Broadway, Suite 207 Lubbock, TX 79401.

J. DISCLOSURE OF INTERESTED PARTIES: In compliance with Section 2252.908 of the Texas Government Code, Lubbock County Commissioners Court may not enter into a contract with a http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.176.htm http://www.ethics.state.tx.us/forms/CIQ.pdf

4 | P a g e business entity as a result of acceptance or award of this solicitation unless the business entity submits a disclosure of interested parties form as required by this statute. Notification will be given to the business entity and recommended for award upon which the business entity will be required to submit the completed form prior to award.

A copy of this law is available at http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm. The on-line form is available at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. The Definitions are included in Chapter 46, Ethics Commission Rules: https://www.ethics.state.tx.us/tec/1295-Info.htm.

K. PROHIBITION OF CONTRACT WITH CERTAIN COMPANIES: Vendors/Contractors/Providers must be in compliance with the provisions of §2252.152 and §2252.153 of the Texas Government Code, which states in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with any company listed on the Comptroller of the State of Texas website identified under Section 806.051 or Section 2253.253, which do business with Iran, Sudan or any Foreign Terrorist Organization. By submitting a signed response to this solicitation, contractor verified to Lubbock County that it is not on any such list.

L. CHAPTER 2270 VERIFICATION: Lubbock County is legally prohibited from contracting for goods and services unless the contract contains written verification from the contractor that it does not and will not during the term of the contract boycott Israel as described in Texas Government Code §808.001(1). By submitting a response to this solicitation, the respondent is affirming compliance with Chapter 2270 of the Texas Government Code.

M. INFORMATION/QUESTIONS: All requests for additional information or clarification concerning this ITB must be submitted through the Bonfire electronic procurement portal system or in writing, no later than five (5) business days prior to the bid opening date and be addressed to:

Lubbock County Purchasing Department Attn: Director of Purchasing 916 Main Street, Suite 503 P.O. Box 10536 Lubbock, Texas 79408 Fax: (806)775-7981 E-mail: cwehrman@lubbockcounty.gov

N. ADDENDA: Addenda are written changes, additions, alterations, corrections or revisions to specifications which change the scope of work. Any addenda issued during the time allowed for the preparation of bids shall be covered in the bid and, in executing the contract; they shall become a part thereof.

Vendor must acknowledge Addendum(s) on the Vendor Acknowledgement Form.

All addenda, amendments and interpretations of this solicitation shall be in writing.

Lubbock County shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the County in writing or in this ITB should be used in http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/tec/1295-Info.htm mailto:cwehrman@lubbockcounty.gov

5 | P a g e preparing bid responses. All contact that a Bidder may have had before or after receipt of this ITB with any individuals, employees or representatives of the County, and any information that may have been read in any news media or seen or heard in any communication facility regarding this Bid should be disregarded in preparing Bid responses.

O. TERM: The initial term of the contract shall be for a one (1) year period beginning April 1, 2026, through March 31, 2027, with an option to renew for four (4) additional one-year terms at the discretion of Lubbock County Commissioners’ Court.

P. PRICE ESCALATION: Lubbock County favor fixed pricing. However, due to manufacturers’ price increases, the County may consider, at each renewal term only, at its option, a request by the successful bidder for a price escalation based on a percentage increase in products. Price escalation will be made under the following conditions: 1) contractor will be required to provide written confirmation from their supplier indicating the exact percentage of increase as well as the effective date of the escalation; 2) the County reserves the right to accept or reject the price increase; 3) price increases must be submitted 60 days prior to contract expiration.

Q. BIDDER RESPONSIBILITY: It is the responsibility of each bidder before submitting a bid/proposal:

1. To examine thoroughly the contract documents and other related data identified in the proposal documents, to visit the site to become familiar with and satisfy bidder as to the general, local, and site conditions that may affect cost, progress, performance, etc.

2. To consider federal, state, and local laws and regulations that may affect costs, progress, performance or furnishing of the work.

3. To promptly notify the County Director of Purchasing of all conflicts, errors, ambiguities, or discrepancies which bidder has discovered in or between the contract documents and such other related documents.

R. SALES TAX: Lubbock County is by statute exempt from the State Sales Tax and Federal Excise Tax;

therefore, the bid price shall not include taxes.

S. DEBT: Lubbock County reserves the right to reject any bid submitted by a Bidder who owes a debt to the County. Debt includes delinquent taxes, fines, fees and delinquencies arising from written agreements with the County.

T. BIDDERS MUST COMPLY WITH: Bidders must comply with all federal, state, county and local laws governing or covering this type of service.

V. DEBARMENT: Contractor certifies that at the time of submission of its bid, Contractor was not on the federal government’s list of suspended, ineligible or debarred contractors and that Contractor has not been placed on this list between the time of bid submission and the time of execution of the Contract. If Contractor is placed on this list during the term of the contract, Contractor shall notify the Lubbock County Director of Purchasing. False certification or failure to notify may result in termination of the contract for default.

W. INSURANCE: Before commencing work, the successful party shall be required, at its own expense, to furnish the Lubbock County Director of Purchasing within ten (10) days of notification of award

6 | P a g e with evidence showing the following insurance coverage to be in force throughout the term of the contract:

Types of Coverage Minimum Limits of Liability

1. Worker’s Compensation/Employer’s Liability

a. Worker’s Compensation

b. Employer’s Liability

Statutory Requirement

$1,000,000

2. Commercial General Liability:

a. Bodily Injury/Personal Injury/Property Damage

$1,000,000 per occurrence/$2,000,000 aggregate

3. Auto Liability

a. Combined Single Liability $1,000,000 per occurrence

Each insurance policy to be furnished by the successful party shall include, by endorsement of the policy, a statement that a notice shall be given to Lubbock County by certified mail thirty (30) days prior to cancellation or upon any material change in coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in the form acceptable to the COUNTY.

X. Should vendors have deviations from bid specifications all deviations must be listed on a self-scribed attachment. This attachment must also be signed by an authorized company representative and be attached to the vendor’s original bid.

Y. INDEPENDENT CONTRACTOR: Respondent agrees and understands that, if selected, it and all persons designated by it to provide services in connection with a contract, are and shall be deemed to be independent contractors, responsible for their respective acts or omissions, and that the County shall in no way be responsible for the Respondent’s actions, and that none of the parties hereto will have authority to bind the others or to hold out to third parties, that it has such authority.

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Vertical Transportation (Elevator) Maintenance Specification

I. Duties of the Contractor

The contractor shall furnish all supplies, materials, labor, supervision, tools, equipment and lubricants necessary to provide full preventative maintenance, adjustment, replacement and repair service for the complete vertical transportation system described below:

• Four (4) passenger elevators located in the Courthouse lobby

• Two (2) passenger elevators located in the Lubbock County Detention Center

• One (1) passenger elevator and one (1) freight elevator located in the courthouse

• One (1) passenger elevator located in the Lubbock-Crosby County Supervision and

Corrections Department building

• Two (2) geared, twelve (12) stop passenger elevators located in 916 Main

• One (1) geared, thirteen (13) stop passenger elevator located in 916 Main

• One (1) geared, four (4) stop elevator located in 916 Main

• One (1) hydraulic passenger elevator located in 916 Main

• One (1) geared, five (5) stop passenger elevator located in the Parking Garage of 916 Main

II. Description of Work

The elevator contractor shall maintain the elevator equipment in accordance with this agreement, using trained persons directly employed and supervised by the contractor. These persons will be qualified to keep the equipment properly adjusted and will use all reasonable care to maintain the equipment in proper and safe operating condition including, but not limited to, the following:

A. Traction Elevator Equipment:

As needed, examine, adjust, clean, lubricate, and, when conditions warrant, repair or replace: machine, motor and controller parts including, but not limited to: worms, gears, thrusts, bearings, brake magnet coils, brake shoes, brushes, field and armature windings, communicators, rotating elements, coils, contacts, resisters, magnet frames, solid state electrical components and other electro-mechanical parts.

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Selector and dispatching equipment, relay printed circuit boards, SCR controls, condensers, transformers, contacts, leads, timing devices, computer devices and traveling cables.

Governor, governor sheave and shaft assembly, bearings, contacts, governor jaws, governor cable and car safety.

Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide shoes, including rollers or gibs, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, hoist ropes, governor ropes, compensating ropes and chains. Load weighing equipment, car frame, car safety mechanism, platform and wood platform flooring.

Door operator, clutch assemblies, pick-up rollers, interlocks, hoistway door hangers, bottom door guides, safety edges, electric eyes, astragals, auxiliary door closing devises, hatch indicators, vanes, car and hall lanterns, fixtures, car fans, position indicators, access switches and inspection stations.

Keep the guide rail clips properly lubricated where required. Renew guide shoe gibs or guide rollers as applicable in order to ensure smoother and quieter operation.

As needed, examine all safety devices and governors and equalize the tension on all hoist ropes.

As needed, examine the alignment, fastening and condition of all guide rails, including realignment to maintain satisfactory ride characteristics.

Furnish and supply manufacturers approved or equal or better lubricants.

The contractor includes in this agreement the performance of five-year full load and annual no-load safety tests for all traction elevators in accordance with applicable Code requirements as of the date this agreement is submitted.

B. Hydraulic Elevator Equipment:

The conditions of the entire basic contract form as to service, coverage, term, personnel, etc., herein before included apply to hydraulic elevators, and the following provisions are added:

Maintenance, repairing and replacing items are the responsibility of the contractor:

Power plant (complete), consisting of its enclosure, pump, motor power transmission elements between the pump and motor, valves (of every kind), strainers, mufflers, gaskets and all other accessories.

Entire controller and motor starter, including accessories.

Entire a jack unit, including everything except excluded items listed herein.

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All elevator equipment of every kind, including fastening to the buildings.

All electrical wiring, conduit, ducts, traveling cables, etc., from and beyond the elevator equipment of every kind to the mainline disconnect switches and hoistway outlets.

All piping, fittings and accessories (such as vibration dampers, silencers, etc.), between the pumping plant and the jack unit.

Underground piping and jack cylinder are not included.

All heating elements, facilities, insulation and accessories for controlling the oil temperature.

Hydraulic fluid.

Emergency lighting.

Fireman’s service equipment.

Automatic power door operators, landing and car door hangers, landing and car door contacts, door protective devices, hoistway door interlocks, bottom door guides, manual door closers and auxiliary door closing devises.

Conduct a yearly no-load relief valve test and cylinder leakage test on all hydraulic elevators in accordance with Section 1001 ANSI A17.1 Code.

Re-lamp all signals during regular annual examinations and as required.

All other miscellaneous equipment, materials, solid state components, etc., not mentioned above or in the makeup of the complete elevator or elevators.

C. Inspection and Test:

The contractor will make inspections and tests of each elevator at no additional expense to owner in accordance with the requirements of the units city codes, the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving walks, A17.1" latest edition, established manufacturers methods, procedures and recognized industry or governmental standards or any other accepted rules, regulations or standards. The contractor will then certify that the elevators meet those standards and comply with all applicable regulations. For elevators, such tests and inspections are those required by the city or the aforementioned code to be performed annually or more often. It will be the contractor’s responsibility to contact the owner or his designated representative to establish mutually convenient dates for the performance of such inspections and tests, and

10 | P a g e to notify the owner at least ninety-six (96) hours in advance of all tests. This provision applies to testing standards and codes in effect at the time of submission of this agreement.

NOTE: Annual Q.E.I. testing is included in this specification at no additional cost.

D. Preventative Maintenance:

Preventative maintenance will be performed on a scheduled basis to ensure the safe and reliable operation of vertical transportation systems covered under this agreement. The contractor shall provide this schedule to the owner within 120 days of the awarded contract date. Schedule will show frequency and estimated time of preventative maintenance procedures and should be updated annually. Failure to perform scheduled maintenance can result in termination of the contract.

III. Work Not Covered by this Specification

The contractor shall not be required under this agreement to install new attachments as may be recommended or directed by insurance companies, Federal, State, Municipal or Governmental authorities, subsequent to the date of this agreement, unless compensated for such installation.

The contractor shall not be responsible for the following work:

a. Repair or replacement of building items, hoistway or machine room walls and floors, car enclosures, car finish, floor material, hoistway entrance frames, doors, and sills.

b. Machines and auxiliary disconnect switches, fuses and feeders to control panels.

c. Servicing of the following equipment: car enclosure (including removable panels), plenum chambers, hung ceilings, light diffusers, light tubes, bulbs, mirrors and carpets. Hoistway enclosure, doors, frames and sills.

d. Neither the contractor nor its affiliates shall be liable for any loss, damage, detention or delay caused by accidents, strikes, lockouts, material shortages or by any other cause which is beyond its reasonable control or, in any event, for incidental or consequential damages.

The contractor shall not be liable for any work, service or material other than that specifically mentioned herein.

IV. Hours and Manner of Work

a. Regular Working Hours: All preventative maintenance, repairs, routine adjusting and servicing will be performed during regular working hours of regular working days of the elevator trade (Monday through Friday, 8:00am to 5:00pm), excluding county holidays.

This is considered the principal period for maintenance.

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b. All repair work will be performed where possible during regular working hours.

Contractor shall contact the Lubbock County Maintenance Department within fifteen (15) minutes after being called by owner and shall report in person within two (2) hours after notification (Emergency response time shall be thirty (30) minutes when personnel are trapped in an elevator). Lubbock County Maintenance Department shall be notified of required repairs, expected completion date, and time repairs are completed.

c. When repair work must be performed outside of regular working hours and days, the owner will compensate the contractor for the overtime premium. When repair work must be performed outside regular working hours, contractor shall spend only the time, labor and other expenses necessary to bring the elevator into safe operation. The remainder of the work required to correct the problem shall be performed during regular working hours. If the repair work required does not fall within the scope of this agreement, and the contractor has notified the owner of the estimated costs prior to the work being performed, then the owner will reimburse the contractor for all labor, materials and associated expenses involved in correcting the problem.

d. In instances where the contractor is unable to return an elevator to proper operation within 48 hours of being notified of a malfunction by the Lubbock County Maintenance Department, owner shall notify the contractor via certified mail that another contractor will be employed to correct the malfunction. Any expenses incurred by the owner based on the contractor’s inability to correct a malfunction will be deducted from the contractor’s regular payments.

e. Contractor will make personal contact with the Lubbock County Maintenance Department representative upon arrival and prior to departure.

V. Access to Records

The contractor will provide, if requested, all records and documents of the contractor directly relating to labor and parts used in the performance of Extra work (time and material basis) which the elevator contractor has been, or is to be, compensated for, for the sole purpose of and, only as reasonably necessary, to ascertain the accuracy and propriety of such additional charges. Such records and documents may include time tickets, job sheets and related job documents and published price lists of the contractor. Certification of all other costs will be provided to the owner at no additional expense. For the purpose of this paragraph the contractor will not be obligated to retain such records and documents for a period longer than three years.

VI. Space

For its operations during the effective period of this agreement, the contractor will be entitled to the use of equipment spaces without charge. The contractor will have the use of elevator machine rooms and pits and, hence, such space shall be used for storage of the contractor’s parts for the owner’s equipment.

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VII. Parts and Materials

All parts shall be standard equipment manufacturer’s recommended replacement parts or equal or better quality. Any replacement part used and shown defective shall be the sole responsibility of the contractor. All oils, greases, lubricants, fasteners and miscellaneous hardware shall be furnished by the contractor.

All oils and grease used shall be the equipment manufacturer’s recommended or equal or better quality.

Deliveries to the site of replacement parts, tools and other equipment ordered by the contractor for contractor’s use will be made directly to the contractor’s space whenever possible. Interim storage of such deliveries elsewhere at the site will be permitted only with permission of the owner or his designated representative.

Where applicable, contractors shall use only suitable tools, ladders, etc., which meet OSHA approval.

VIII. Elevator Logbook

An elevator logbook will be provided by the elevator contractor and kept on site. All maintenance performed on each elevator will be recorded in the appropriate logbook. The information required will include serviceperson’s date and time of arrival and departure, identification of elevator worked on, materials which were replaced, the hours the elevator was out of service, serviceperson’s name and other pertinent information. Each elevator logbook will be made available to the owner for inspection on a scheduled quarterly basis as well as on demand.

IX. Indemnification

The contractor agrees to indemnify, defend and hold harmless, the owner and owner’s employees from and against all claims, demands, actions, liabilities, damage, costs and expenses (including court costs and attorney’s fees), including, without limitation, those for bodily injury, death and property damage, arising from its performance of the work, and caused by the sole negligence, intentional or willful acts of the contractor, its agents or employees.

The contractor shall not be held responsible or liable for any loss or damage due to any cause beyond its control, including, but not limited to acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God, nor in any event for consequential damages.

X. Qualification of Contractor

The contractor must show five (5) years of previous experience maintaining comparable equipment to maintain the elevator equipment in first class condition. At least two (2) mechanics shall have previous experience with identical equipment. Specify name(s) of primary route

13 | P a g e mechanic(s) for this project, along with resumes. At least two (2) mechanics must live within a 20 mile radius of the Lubbock County Courthouse.

Contractor may not subcontract or assign this contract without prior written consent of the owner.

Contractor must provide contact names and telephone numbers of three (3) companies within 200 miles of Lubbock, Texas where contractor has provided similar services as references. Do NOT use Lubbock County as a reference.

Each firm must furnish evidence, satisfactory to the owner, that members of the firm, and the firm itself, have satisfactorily maintained elevators/escalators of the exact type included in the specifications for a period of at least five (5) years. To be entitled to consideration, the bidder shall furnish a statement to the effect that he has available under his direct employment and supervision the necessary personnel, organization and facilities, located within the greater Lubbock area, to properly fulfill all the services and conditions required under these specifications; and that the personnel trained in maintenance of this type of equipment will be employed under this agreement. References should include equipment description, location, point of contact, and telephone number. Bids shall be considered incomplete and rejected without a minimum of three

(3) references within a 200-mile radius of Lubbock, Texas.

The contractor must provide with this bid a list of previous and current contracts considered similar to this proposed contract in size and magnitude and type of equipment, and to those technical provisions stated herein within Attachment I.

XI. Contractor to Comply with Laws

In the performance of this contract, the contractor agrees to abide by all existing laws, codes, rules and regulations set forth by all appropriate authorities having jurisdiction in the location where the work is to be performed.

Contractor shall make monthly tests and maintenance inspections of all elevator equipment as required by current applicable safety codes for elevators, dumbwaiters, escalators and moving walks.

Written reports of said tests shall be submitted to owner and, in the case of running safety tests, prior notification shall be given so that a representative of the owner may witness said testing.

Contractor shall not be required under this agreement to install new attachments as may be required or recommended by insurance companies, federal, state, municipal or governmental authorities, subsequent to the date of the contract, unless compensated for such installation.

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ITB 260102

ELEVATOR MAINTENANCE

Facilities Maintenance

Bid Response Sheet

Total Bid Price: $____________________________/Per Year

Bid price to include supplies, materials, labor, supervision, tools, equipment and lubricants necessary to provide full preventative maintenance, adjustment, replacement and repair service for the complete vertical transportation system.

Normal Rate: Mechanic $______________

Helper $______________

Overtime Rate: Mechanic $______________

Helper $______________

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Exhibit A Submission Instructions for Suppliers Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Tab 1 – Bid Table File Type: PDF (.pdf) Single Required

Tab 2 – Attachment I File Type: PDF (.pdf) Single Required

Tab 3 – Qualifications of Contractor Documents File Type: PDF (.pdf) Multiple Required

Tab 4 – Non-Collusive Bidding Certificate File Type: PDF (.pdf) Single Required

Tab 5 – Cooperative Purchasing Agreement File Type: PDF (.pdf) Single Required

Tab 6 – Vendor Acknowledgement File Type: PDF (.pdf) Single Required

Tab 7 – Certificate Regarding Lobbying File Type: PDF (.pdf) Single Required

Tab 8 – Certificate Regarding Energy Companies and Firearm Entities or Firearm Trade Associations Acknowledgment

File Type: PDF (.pdf) Single Required

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

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2. Upload your submission at:

https://lubbock.bonfirehub.com

The Q&A period for this opportunity starts January 20, 2026, 9:00 AM CDT. The Q&A period for this opportunity ends Tuesday, February 3, 2026, 2:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Tuesday, February 10, 2026, 2:00 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Lubbock County uses a Bonfire portal for accepting and evaluating bids digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc https://lubbock.bonfirehub.com/ mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc

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Attachment I

VENDOR REFERENCES

List three (3) references of current customers who can verify the quality of service your company provides. The County prefers customers of similar size and scope of work to this bid. THIS FORM MUST BE RETURNED WITH YOUR

BID.

REFERENCE ONE

Government/Company Name: _____________________________________________________

Address: ______________________________________________________________________

Contact Person and Title: ________________________________________________________

Phone: ______________________________ Email: ______________________________

Contract Period: _____________________________________

Scope of Work:

REFERENCE TWO

Government/Company Name: _____________________________________________________

Address: ______________________________________________________________________

Contact Person and Title: ________________________________________________________

Phone: ______________________________ Email: ______________________________

Contract Period: _______________________

Scope of Work:

REFERENCE THREE

Government/Company Name:_____________________________________________________

Address:______________________________________________________________________

Contact Person and Title:________________________________________________________

Phone:______________________________ Email: _________________________

Contract Period:_______________________

Scope of Work:

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Non-Collusive Bidding Certificate

By submission of this bid or proposal, the bidder certifies that:

1. This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor.

2. This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or bids for this project, to any other bidder, competitor, or potential competitor.

3. No attempt has been made or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; and

4. The person signing this bid or proposal certifies that he/she has fully informed himself/herself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the bidder as well as to the person signing in its behalf.

Vendor Name

Authorized Signature

Printed Name

Title

Date

19 | P a g e

COOPERATIVE PURCHASING AGREEMENT

COOPERATIVE PURCHASING: Lubbock County desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the price quoted, for the period of this contract. Each bidder shall indicate in the space provided below if he/she will honor Political Subdivision orders in addition to orders from Lubbock County. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications and pricing would apply?

YES_________ NO__________ (please initial the appropriate response)

Lubbock County currently has an Interlocal Agreement for Cooperative Purchasing in place with the City of Lubbock. Lubbock County reserves the right to enter into additional Interlocal Agreements for Cooperative Purchasing at its sole discretion.

If you (the bidder) initialed YES, the following will apply:

Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with Lubbock County will be eligible, but not obligated, to purchase materials / services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than Lubbock County will be billed directly to that governmental entity and paid by that governmental entity. Lubbock County will not be responsible for another governmental entity’s debts. Each governmental entity will order their own materials / services as needed.

VENDOR ACKNOWLEDGEMENT

The undersigned hereby certifies that he/she understands the specifications and any addendums, has read the document in its entirety and the prices submitted in this bid/proposal have been carefully reviewed and are submitted as correct and final. If Bid/Proposal is accepted, bidder further certifies and agrees to furnish any or all products/services upon which prices are extended at the price offered, and upon conditions in the specifications of the Invitation for Bid/Proposal.

The undersigned hereby certifies the foregoing proposal submitted by the company listed below hereinafter called "Bidder" is the duly authorized agent of said company and the person signing said proposal has been duly authorized to execute the same. Bidder affirms that they are duly authorized to execute this contract; this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder; and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

Company Name

Address of Principal Place of Business

Street

City, State, Zip

Phone of Principal Place of Business

Fax of Principal Place of Business

E-mail Address of Representative

Federal ID

Date

Acknowledgement of Addenda

(Please circle acknowledged Addendum)

#1 #2 #3 #4 #5

Authorized Representative Name

Authorized Representative Title

Authorized Signature

LUBBOCK COUNTY

CERTIFICATION REGARDING ENERGY COMPANIES AND FIREARM ENTITIES OR FIREARM

TRADE ASSOCIATIONS ACKNOWLEDGMENT

VENDOR IS EXEMPT FROM CERTIFICATION REGARDING ENERGY COMPANIES AND FIREARM ENTITIES OR

FIREARM TRADE ASSOCIATIONS:

Vendor is a sole proprietorship OR is a non-profit entity OR Vendor is a company that does NOT have 10 or more full-time employees AND/OR this contract does NOT have a value of $100,000.00 or more that is to be paid wholly or partly paid from public funds of the governmental entity.

If the Vendor Cannot Certify that it is EXEMPT as Above, Vendor Must Certify as Follows: Vendor is NOT EXEMPT and Certifies as follows:

Boycott of Energy Companies Prohibited. In compliance with Section 2274.002 of the Texas Government Code (added by 87th Legislature S. B. 13), Vendor verifies that it does not boycott energy companies and will not boycott energy companies during the term of the above-described contract. “Boycott energy company” is defined in Section 809.001(1) (added by 87th Legislature, S. B. 13) and means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by subsection (A).

Discrimination against Firearm Entities or Firearm Trade Associations Prohibited.

In compliance with Section 2274.002 of the Texas Governmental Code (added by 87th Legislature, S. B. 19), Vendor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the above-described contract] against a firearm entity or firearm trade association. “Discriminate against a firearm entity or firearm trade association” is defined in Section 2274.001(3) (added by 87th Legislature, S. B. 19) and means, with respect to the entity or association, to (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; the term does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association.

Vendor Hereby Certifies (Mark Applicable Certification):

_______ Vendor is EXEMPT from Certification as set out above.

_______ Vendor is NOT EXEMPT from Certification as set out above, and Vendor Certifies that it does not and will not Boycott Energy Companies and that it does not and will not engage in prohibited Discrimination against Firearm Entities or Firearm Trade Associations.

Signature _____________________________________________________

THIS FORM MUST BE SIGNED.

CERTIFICATION REGARDING LOBBYING

(31 U.S.C.A. § 1352)

This Certification must be completed, signed, dated and returned to the Lubbock County Director of Purchasing

Procurement Number and Description: ITB 260102 ELEVATOR MAINTENANCE

Bidder CERTIFIES, to the best of its knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the bidder, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the bidder shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.

3. Bidder shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Name of Organization/Corporation: _______________________________________________________

Address: _____________________________________________________________________________

City: ____________________________ State: ___________________________ Zip Code: __________

Signature of Authorized Date

Signatory for Bidder: ______________________________________ Signed: ____________________

Title of Authorized Signatory of Bidder: __________________________________