Elevator Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) is soliciting bids through Agency Request for Quote (ARFQ) 0608 DCR2600000122 for elevator maintenance and repair services at Denmar Correctional Center and Jail in Hillsboro, Pocahontas County. This procurement seeks an open-ended master agreement for comprehensive elevator services including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for two DC Elevator models (serial numbers 36421 and 36422, with capacities of 2,000 and 4,000 pounds, serving 5 and 6 landings respectively). Qualified contractors must possess a West Virginia Contractors License, appropriate elevator maintenance certifications (including NEIEP or equivalent), current electrician's licenses, and factory authorization from equipment manufacturers. The pricing structure includes a flat quarterly rate for preventative maintenance, hourly rates for corrective maintenance categorized by regular, overtime, holiday, and emergency labor, and a markup percentage on parts and new equipment. Contractors must maintain 24/7/365 emergency telephone service with two-hour response times for standard corrective maintenance and thirty-minute response times for emergencies. Key dates include a non-mandatory pre-bid meeting on May 12, 2026 at 10:00 A.M. E.S.T., a vendor question deadline of May 15, 2026 at 2:00 P.M. E.S.T., and bid submission deadline of May 22, 2026 at 10:30 A.M. E.S.T., with bids opened at 11:00 A.M. E.S.T. the same day. Inquiries should be directed to Philip K. Farley, the buyer, at (304) 549-1050 or philip.k.farley@wv.gov.

The solicitation does not specify set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond. All contractors and employees must complete extensive security background checks, PREA questionnaires, and certificates of understanding prior to facility access, and must maintain commercial general liability and automobile liability insurance of $1,000,000 per occurrence. No incumbent contractor information or current technology integration requirements are detailed in the available solicitation documents. The contract term is one year with potential renewal for four additional one-year periods, with a total contract value capped at $500,000 across all initial and renewal terms, delivery orders, and change orders. Annual price adjustments may be requested not to exceed the lesser of the prior-year Consumer Price Index or 3%. A 5% bid bond is required for proposal submission, and if selected, the contractor must provide 100% performance and labor/material payment bonds.